Title
OPHFC Emergency Wall and Tile Repairs- Change Order
History
At the October 7, 2024, Village Board meeting, the Board approved awarding a contract for emergency repairs to the walls of several rooms in the Orland Park Health and Fitness Center (OPHFC). The scope of work included the removal and replacement of walls and tile in the Family Changing Room, Spa Treatment Room, Storage Room, and Men’s Locker Room, as well as testing and remediation of any mold present in these areas. The contract was awarded to R. Carlson and Sons, Inc, for a contract price of $77,956.25, plus a contingency amount of $15,000.00, for a total not-to-exceed contract price of $92,956.25.
During the demolition of the Men’s locker room, water infiltration was found by water connections and the floor caulking joints which, resulted in a much larger area of damage. A change order is required to demo some of the wall and floor to install a water membrane mesh (Aqua defense), which was not built during initial construction of OPHFC. In addition, leaking connection points need to be replaced and access panels installed to check in the future for future leaks. This unforeseen addition to the scope of the project requires utilization of the full $15,000 in contingency; and an additional $9,723.00 is requested above the contingency amount in order to install a water membrane in the Men’s locker room wall.
Subsequently, on December 15, staff at OPHFC were replacing a dispenser in the second family shower area, and the wall crumbled away due to deterioration caused by water damage. This was another unforeseen problem. After developing a plan to resolve the water damage, the contractor provided a quote for an additional $24,853.00 to reconstruct and remediate the wall in the second family shower area.
Financial Impact
Funding is available in GL account 3008010-570700 for this work that will roll over into FY2025 as part of a future budget amendment.
Recommended Action/Motion
I move to approve and authorize the execution of Contract Change Order #2 and Addendum B for OPHFC Emergency Wall and Tile Repairs with R. Carlson and Sons to add $34,576.00 in additional funds to the contracted amount of $92,956.25, for a new not-to-exceed contract total of $127,532.25;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.