Title/Name/Summary
LaGrange Road Enhancements - Construction Management/Implementation Funding
History
The LaGrange Road corridor project is a high profile local and regional project. The Village has invested significant resources to deliver a project that is above and beyond the typical IDOT bricks and mortar project. The ability to coordinate and construct the enhancements within the same time frame as IDOT’s project schedule with the quality the Village expects is critical to the success of this project.
The Village began discussions with IDOT about enhancing LaGrange dating back to at least 2009-2010. During this time, the Village, its consultants and IDOT have engaged in numerous meetings to discuss what the additional enhancements entail, including how, who will build the enhancements and the costs associated with the improvements.
During this time, the Village took the lead role in improving the intersection of 143rd Street and LaGrange Road. This project was done independently by the Village as part of an IDOT permit. The enhancements are the basis of the currently approved LaGrange Road Corridor Improvements project (LRCI). Some slight modifications have been made in the design elements since the intersection improvement process but the aesthetics are essentially the same.
As the LRCI Project proceeded through the IDOT Phase II design process the Village made the decision to separate its enhancement work from IDOT’s project (prior to 2012 and the 2013 IDOT letting). In doing so, the Village was required to design, permit and construct the enhancements along LaGrange Road independently of the IDOT contracts.
As IDOT’s project was bid and the Village was in the final stages of the IDOT permit approval process (2013), it became very apparent that, given the timing and magnitude of the IDOT work, it would be very difficult for the Village to bid out the entire 6.5 mile corridor enhancement plan as one large project. The main factor in this was the inability to predict 1-2 years in advance what stage the IDOT project would be in to provide the Village contractor any certainty when and what can be constructed. As we have seen, there have been numerous plan changes to the IDOT work which does affect the Village enhancements. We also wanted to recognize the benefit of completing all work (Village and IDOT) concurrently to minimize the overall construction impact to the LaGrange Road corridor and businesses.
With this in mind, the Village approved funding the enhancement work in 3 years - 2014, 2015 and 2016 for a total project cost of $9,598,891.53. The Village also approved to transfer V3’s construction oversight services to a Construction Manager contract which allows V3 to prepare and bid individual bid packages to “fit” the IDOT construction schedule. This has allowed V3 and the Village to construct various elements during the IDOT project instead of simply waiting for IDOT to be done and then spend another construction season or two working in the corridor. To date the Village has built the following:
1. Completed the enhancements south of 159th (except the median between 161st and 159th);
2. Installed the brick paver base in the medians north of 159th;
3. Built the monument wall at 135th Street;
4. Installed sidewalk north of 159th where feasible;
5. Installed irrigation and electrical conduit in the median north of 159th;
The cost of the work contracted and completed to date is $3,000,000.
During the 2016 budget process anticipated costs to finish the enhancement project were developed and discussed. The Board approved $3,000,000 in the FY 2017 budget to complete the approved enhancements. Attached is an anticipated scope of work for 2017. V3 will assemble specific trade bid packages which will be publicly bid and opened. The Village will continue to review and approve the various contract authorizations as items of work are bid. V3 and the Village staff are anticipating the enhancement work to be completed by the end of August 2017 with final punch list work to be completed by the end of September 2017.
On December 19, 2016, this item was reviewed and approved by the Development Services Committee and referred to the Board for approval.
Financial Impact
Funds for this contract, in the amount of $3,000,000 are included in the Village’s FY 2017 budget.
Recommended Action/Motion
I move to approve amending the contract with V3 Companies of Woodridge, Illinois by adding $3,000,000 for the construction management and implementation of the LaGrange Road Enhancements utilizing the current At-Risk Construction Manager delivery method.