Title
Facility Air Handling System Cleaning - Civic Center and FLC
History
The Public Works Department has recently completed duct cleaning at several Village facilities including Public Works, Orland Park Health and Fitness Center (OPHFC), and Village Hall. To continue improving the overall cleanliness and efficiency of facility HVAC systems, the cleaning of the air handling systems at the Civic Center and Franklin Loebe Center (FLC) is planned for 2025.
Accordingly, Public Works requested a proposal from Midwest Mechanical Group, Inc. (“Midwest Mechanical”), who participate in the Omnia Partners cooperative program (Contract #02-91), to complete the cleaning of the air handling systems at the Civic Center and FLC. The scope of work includes the cleaning of all Air Handling Units including fresh air intake, filter chamber, coils, coil housings, fans and fan housing, all supply and return ductwork, grilles, vents, and diffusers. This scope expands on previous duct cleaning projects, which focused only the cleaning of a facility’s ductwork.
A summary of the two (2) proposals submitted by Midwest Mechanical, which are based on Omnia Partners Contract #02-91, is provided below:
Facility Air Handling System Cleaning
Civic Center: $29,826.00
Franklin Loebe Center (FLC): $30,951.00
Total: $60,777.00
Based on price and company qualifications, staff recommends approving proposal from Midwest Mechanical Group, Inc. for $60,777.00. A contingency is not requested for this project.
Financial Impact
Funding in the amount of $40,000.00 was budgeted for Facility Air Handling System Cleaning at the Civic Center and FLC in account 1008010-442930. Savings from the Police Department Chiller Compressor Replacement Project in account 1008010-443200 will be used to cover the difference between the budgeted and actual project costs.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in lieu of participation in joint purchasing cooperative Omnia Partners pursuant to Contract #02-91 and authorize the approval and execution of a vendor contract with Midwest Mechanical Group, Inc. for the Facility Air Handling System Cleaning at the Civic Center and Franklin Loebe Center (FLC), based on Midwest Mechanical Group, Inc’s proposals dated December 20, 2024, for a total not-to-exceed contract price of $60,777.00;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review.