Title
2024 Main Pump Station Mechanical System Preventative Maintenance
History
The Village of Orland Park’s Main Pumping Station (“MPS”) is the main source of water for the Village. The MPS pumps water directly from a 21.9MG reservoir and distributes it throughout the Village. While there are redundancies in place for a variety of potential issues, the loss of any of the critical infrastructure at MPS would likely result in severe consequences for the community.
The main pumps and other related equipment located at the MPS, which are vital to the conveyance, disinfection, and monitoring of the Village’s drinking water, have been well-maintained over the years. As of 2022, many of the other important building systems, including mechanical, plumbing, lighting and HVAC, were original to the building and nearing the end of their service life.
As such, in 2023 a major overhaul of the mechanical and HVAC systems at the Village’s Main Pump Station was completed by Trane Inc. via the “Main Pumping Station (MPS) Facility Improvement Project” (see 2022-0587). The project scope of work represented repairs and upgrades that the Public Works Department identified as the most critical to the long-term operation of the MPS facility.
In an effort to keep the facility’s mechanical systems operating at optimal conditions, the Public Works Department requested a proposal from Trane Chicago Service (TCS), Trane’s local service branch, for mechanical system preventative maintenance services. While Public Works does have a contract with another company for facility preventative maintenance, due to the vital role the MPS plays for the Village, Public Works would prefer to work with TCS and their factory trained staff to complete these preventative maintenance services.
Trane Chicago Service (TCS) subsequently provided a proposal for $17,381.00 for “2024 Preventative Maintenance Program”. In addition to the preventative maintenance program, the Village would receive priority 24-hour emergency service as well as a discounted rate for any future repair work, including parts and labor.
The Public Works Department is now requesting approval of the 2024 Main Pump Station Mechanical System Preventative Maintenance Service Agreement with Trane Chicago Service for an amount not to exceed $17,381.00.
The proposal from Trane Chicago Service for is now before the Village Board for final consideration.
Financial Impact
Funding for 2024 Main Pump Station Mechanical System Preventative Maintenance
was budgeted for in FY2024 in the amount of $17,500.00 and is available in Public Works account 1008010-443200.
Recommended Action/Motion
I move to waive the bidding requirements and approve the service agreement proposal from Trane Chicago Service for the “2024 Main Pump Station Mechanical System Preventative Maintenance Program” for an amount not to exceed $17,381.00;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review.