Title/Name/Summary
2026 Utilities Facility Security Improvements
History
In an effort to enhance the overall security of Village facilities, the Public Works Department collaborated with Sound Inc. in 2025 to evaluate existing systems and identify areas for improvement to be implemented in 2026. Based on this assessment, recommended upgrades include improvements to the existing security alarm equipment at the Village’s seven (7) elevated tanks, thirteen (13) sanitary lift stations, three (3) water booster stations, four (4) well houses, and the new north intake structure at the Main Pump Station (MPS).
The Village utilizes Sound Inc., a Naperville, Illinois-based firm and the local sales representative for the card reader systems used across Village facilities. Sound Inc. currently provides monitoring services for a wide range of Village locations, including Centennial Park Aquatic Center (CPAC), Centennial Park West, the Police Department Firing Range, SportsPlex, Civic Center, Franklin Loebe Center (FLC), Recreation Administration Building, Veterans Center, Orland Park Health and Fitness Center, Humphrey House, and several other utility sites such as the MPS. Utilizing Sound Inc. for these improvements provides operational continuity, as the consistency of the products will allow access to be standardized and avoid duplicative, inefficient technology.
Sound Inc. is licensed by the State of Illinois as a private alarm contractor. In addition, all personnel involved in the engineering, design, sale, installation, documentation, and maintenance of the proposed work hold valid Permanent Employee Registration Cards (PERC) in accordance with State requirements (225 ILCS 446/80).
The proposal from Sound Inc. outlines a multi-site security upgrade focused on intrusion alarm communications and access control improvements across twenty-eight (28) Village facilities. The scope includes replacing outdated alarm equipment with a new commercial-grade burglary alarm system, keypads, battery backup, and LTE cellular communicator. All systems will transmit signals to a UL-listed central monitoring station.
A summary of the proposal pricing is provided on the attached Exhibit A.
As such, the Public Works Department is requesting approval of a sole source request and associated proposal from Sound Inc. for a total amount not to exceed $94,488.00 ($89,488.00 plus a contingency of $5,000.00). The contingency is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time of Board approval.
Financial Impact
Funds in the amount of $94,488.00 were budgeted in FY2026 GL accounts 5008150-443900 and 5008160-443100 for Village Facility Security Improvements at all twenty-eight (28) Village sites.
Recommended Action/Motion
I move to approve the contract with Sound Inc. in an amount of $89,488.00 plus a contingency of $5,000.00 for a total not-to-exceed amount of $94,488.00; and as fully presented.
(Full motion - not necessary to be read)
I move to approve the waiver of the competitive bid process and approve the authorization and execution of a sole source vendor contract between the Village of Orland Park and Sound Inc. of Naperville, Illinois pursuant to the proposal dated July 20, 2026, for the installation of intrusion monitoring system upgrades at twenty-eight (28) Village facilities for total of $89,488.00 plus a contingency of $5,000.00 for a total not-to-exceed amount of $94,488.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Allow the Village Manager to approve change orders related to the contract within the authorized amount.