Title
FLC Restroom Renovation Project
History
Guided by the 2022 "Facilities Condition Assessment", the Public Works Department has recently completed several facility ADA improvements projects throughout the Village, including the Civic Center, Village Hall, Rec Admin, Orland Park Health and Fitness Center, Franklin Loebe Center (FLC), SportsPlex, Centennial Park Aquatic Center (CPAC), and Veteran’s Center.
At the time of construction of the FLC, Village Hall, and Civic Center in 1989, the Americans with Disabilities Act (ADA) had not yet been passed, and buildings did not have to comply with the accessible building standards that are required of construction today. As such, there currently are no ADA-compliant restrooms in any of these buildings. To rectify this, Public Works has budgeted for renovations at each facility over the next three (3) years to update the restroom facilities and bring each building into closer compliance with ADA accessibility standards. The restroom renovation schedule is provided below:
2026: FLC
2027: Civic Center
2028: Village Hall
Cooperative Purchasing / Contracting Programs
The Village utilizes a variety of cooperative programs (e.g. Omnia, Sourcewell, HGACBuy, State of Illinois Joint Purchase Program) to obtain proposals for goods and services. While not always the chosen approach, cooperative purchasing simplifies the procurement and service process for public agencies by allowing them to purchase through existing contracts negotiated by other public agencies. In other words, cooperative purchasing contracts have already gone through a competitive solicitation, evaluation process and been awarded to a supplier. The benefits of cooperative purchasing for public agencies include reduced procurement costs, greater time efficiency and the ability to obtain value-add and higher-quality products and services at industry-leading pricing. For further reference, additional information regarding cooperative purchasing has been included as supporting documentation.
Midwest Mechanical, a participant in the joint purchasing program Omnia Partners Contract #159053, submitted a proposal to complete the FLC Restroom Renovation Project. The contract award to Midwest Mechanical by Omnia Partnership is for all levels of work to include HVAC, mechanical, electrical, and plumbing along with carpentry, tile, and other trade work for renovations like planned at FLC. A summary of the proposal is provided below:
Proposal Summary
FLC - Main Level Restroom: $127,683.00
As such, based on price and company qualifications, staff recommends approving the proposal from Midwest Mechanical Group, Inc. for $127,683.00. A contingency of $15,000.00 is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposals are signed, for a total contract price not to exceed $142,683.00.
Financial Impact
Funding in the amount of $200,000.00 is available in account 3008010-570100 for the FLC Restroom renovation project.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in favor of participation in joint purchasing cooperative Omnia Partners pursuant to Contract #159053 and authorize the approval and execution of a vendor contract with Midwest Mechanical Group, Inc. for the FLC Restroom Renovation Project based on Midwest Mechanical Group, Inc’s proposal 2025062403 dated December 9, 2025, for a total of $127,683.00 plus a $15,000.00 contingency for a total not-to-exceed contract price of $142,683.00;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review;
AND
Allow the Village Manager to approve change orders related to the contract within the authorized amount.