Title/Name/Summary
RFP 25-040 - Landscape Maintenance Services
History
On December 9, 2025, the Village issued RFP 25-040 - Landscape Maintenance Services requesting proposals for Landscape Maintenance Services at one hundred eighty-three (183) locations within Village Facilities, Parks, Medians, and ROWs. The contract for these services shall run for three (3) years (2026-2028) with option to extend the contract for an additional two (2) years (2029-2030) at the Village’s discretion.
The scope of work for RFP 25-040 differs slightly from previous Landscape Maintenance Service RFPs in that Public Works is requesting the maintenance of large portions of medians and curblines that were omitted from previously scopes of work as well as the pressure washing of all hardscapes around buildings after spring landscape cleanups are completed. These changes are expected to result in an 8-10% increase in annual costs, which was accounted for when budgeting for this service in FY2026. For reference, the Village has paid approximately $340,000/annual for landscape maintenance services since 2022.
During the four (4) weeks that the solicitation was open for review, forty-six (46) firms downloaded either partial or complete packages. RFP 25-040 was opened on January 8, 2026, at which point seven (7) firms submitted proposals. All qualifying proposal packages and an audit of the submittals are attached for reference. A summary of the proposal prices is provided below:
JJ Residential Landscaping LLC
2026 = $224,094.57
2027 = $229,064.55
2028 = $234,136.54
Optional 2029 = $237,116.39
Optional 2030 = $240,152.54
TOTAL = $1,164,564.59
City Escape Garden and Design, LLC
2026 = $301,405.00
2027 = $301,405.00
2028 = $307,439.00
Optional 2029 = $313,599.00
Optional 2030 = $313,599.00
TOTAL = $1,537,447.00
Christy Webber and Company
2026 = $374,024.00
2027 = $374,024.00
2028 = $374,024.00
Optional 2029 = $374,024.00
Optional 2030 = $374,024.00
TOTAL = $1,870,120.00
Church Mouse, Inc.
2026 = $399,822.00
2027 = $411,806.00
2028 = $424,178.00
Optional 2029 = $436,903.00
Optional 2030 = $450,010.00
TOTAL = $2,122,719.00
Yellowstone Landscape
2026 = $399,906.00
2027 = $411,904.00
2028 = $424,260.00
Optional 2029 = $436,985.00
Optional 2030 = $450,099.00
TOTAL = $2,123,154.00
Semmer Landscape, LLC
2026 = $404,000.00
2027 = $414,100.00
2028 = $424,452.50
Optional 2029 = $435,063.81
Optional 2030 = $445,940.41
TOTAL = $2,123,556.72
Brightview Landscape Services
2026 = $759,277.13
2027 = $759,277.13
2028 = $759,277.13
Optional 2029 = No Proposal Price Submitted
Optional 2030 = No Proposal Price Submitted
TOTAL = $2,277,831.39 (Did Not Include 2 Optional Years)
Upon receipt of the proposal submittals, Public Works completed a thorough review of the three (3) proposals with the lowest overall proposal prices. A summary of the review is provided below:
JJ Residential Landscaping LLC
Upon review of this submittal, Public Works discovered that JJ Residential Landscaping LLC included an owner plus 2-3 landscape technicians, is located over one hundred (100) miles south of Orland Park in Ludlow, IL (near Urbana), had no previous park, playground or municipal landscape maintenance experience, and had a work history primarily focused on residential landscape maintenance. The annual proposal price provided was also over $100,000 below what the Village has paid for the same services in the past, which is likely a result of a poor understanding of the scope of services requested. As such, this company was considered a nonresponsive candidate for this RFP.
CityEscape Garden and Design, LLC (“CityEscape”)
Upon review of this submittal, Public Works learned that CityEscape is located in Chicago, and has eight (8) management staff and ninety (90) landscape crew members servicing local municipal and commercial projects. They currently maintain the landscape beds and medians at O'Hare and Midway Airports, and the Village of Tinley Park. CityEscape has also worked for the Villages of Oak Park, Buffalo Grove, Lincolnshire, and Hanover Park. CityEscape listed no direct experience maintaining playground areas (the scope of services includes landscape maintenance at 55 playgrounds). The proposal price was below what the Village has paid for landscape services in years past despite the increase in scope of services this year. While CityEscape may be able to provide the requested services, Public Works has concerns over the number of maintenance staff compared to the long list of company clientele, the lower than expected proposal price, the company’s distance from Orland Park and the lack of experience maintaining public parks and playgrounds.
Christy Webber and Company (“Christy Webber”)
Christy Webber has provided landscape maintenance services for the Village since 2018. In that time, Public Works has been highly satisfied with Christy Webber’s quality of work, professionalism, and responsiveness. Their supervisors and staff know the Village intimately and proactively respond to issues within hours of them being reported. The company has learned to maintain Village playground spaces to the point that Public Works received almost no complaints from the public in 2025 regarding weeds in playgrounds. Public Works has also received several compliments from Village residents regarding their services and staff courteousness.
The proposal price from Christy Webber increased by approximately 10% from 2025, from $340,767.32 in 2025 to $374,024.00 for 2026. This proposal price remains the same from 2026 until 2030.
Christy Webber provides similar services as those requested in this RFP for the Cities of Naperville, Evanston, and Chicago, including several parks (including Millenium Park) and playgrounds (including Maggie Daley Play Garden). With a staff of over four hundred (400) maintenance workers and a local maintenance hub in Alsip, Public Works believes continuing the established relationship with Christy Webber is in the best interests of the Village and its residents.
As such, Staff recommends awarding RFP 25-040 to Christy Webber and Company for three (3) years (2026 until the end of 2028) with the Village’s option to extend the contract for an additional two (2) years (2029 - 2030) at an annual price of $374,024.00 for a total of contract price not to exceed $1,870,120.00.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Annual funding for landscape management and maintenance is budgeted in 1008010-443500. In FY2026, $375,000.00 was budgeted for these services.
Recommended Action/Motion
I move to approve and authorize the execution of a Contractor Agreement between the Village of Orland Park and Christy Webber and Company of Chicago, IL as the selected responsive proposal for RFP 25-040 - Landscape Maintenance Services for three (3) years (2026 - 2028) at an annual amount of $374,024.00 for a total cost of $1,122,072.00, with an option to extend for two (2) additional years (2029 - 2030) at an annual amount of $374,024.00 for a total amount of $748,048.00, for a total not-to-exceed contract price of $1,870,120.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.