Title/Name/Summary
Streets Equipment - Goods Purchases and Delivery
History
Due to the long lead time of materials and equipment over the last two (2) years, the Streets Division would like to order the below pieces of equipment budgeted for in 2022. These pieces of equipment will not only allow the Streets Division to function more safely and efficiently, but will be available to loan to other divisions on an as-needed basis.
In 2021, the Streets Division purchased a trailer mounted attenuator, which connects to a Village truck for moving closures or stationary closures on the roadway as staff work in the right-of-way (work zone). Trailer mounted attenuators have flashing lights to notify motorists of a work zone, and are designed to absorb impact in the event of an accident, thus protecting the Village equipment, and more importantly, Village staff and the motoring public. The Gregory TTMA-200 purchased last year is fully galvanized and built to last against moisture and corrosion. Since it does not require a dedicated support vehicle, the trailer is adaptable to a wide range of operations such as sweeping, salting, sanding, mowing, striping, and multiple restoration activities.
Due to more than one team working in the right-of-way, two (2) additional Gregory TTMA-200 traffic attenuators were budgeted for in 2022. The first traffic attenuator was purchased from Traffic Control & Protection, Inc. (TCP) of Bartlett, Illinois. TCP is the only local distributor of this piece of equipment, and after a positive purchase experience in 2021, staff would like to proceed with purchasing two (2) additional attenuators for $24,300.00 each, for a total of $48,600.00. Staff confirmed that the manufacturer, Gregory Highway of Canton, Ohio, is not part of any cooperative purchasing agreement.
The Village currently owns four (4) solar portable changeable message sign (PCMS) boards, but they have been increasing repaired and have outlived their efficiency. They are oversized so they cannot be used in parkways as they hang either into the street or over the sidewalk; they don’t offer remote programming so staff has to physically change the message on the board on site; and they’re cumbersome to move from place to place. The two (2) Solar Tech Silent Messenger III solar PCMS boards staff wishes to purchase are solar powered and portable. The Silent Messenger III has a smaller sign display panel, remote programming capabilities, and a backup battery power supply, all mounted on a heavy duty trailer. The new PCMS conforms to all the modern day safety standards. Staff confirmed that the manufacturer, Solar Tech of Allentown, Pennsylvania, is not part of any cooperative purchasing agreement.
TCP is the only local distributor for Solar Tech’s Silent Messenger III message boards. The price of two (2) of these PCMS boards with freight and delivery is $38,670.00.
Currently, the Streets Division uses a 1993 New Holland L785 has over 2000 run hours that has met its useful life in street repair work. The Village is a member of Sourcewell, a purchasing cooperative that provides competitive pricing for equipment purchases. The Village is eligible to purchase a John Deere 333G compact track loader (skid-steer) through the cooperative contract 032515-JDC.
The 333G meets operational needs for lift power while offering the versatility of additional attachments. It operates on a track system that distributes the weight of the skid-steer over a larger area which allows work to continue on saturated ground, and offers the ability to complete projects without damaging underground utilities. AWH LLC of Elburn, Illinois is the local distributor for John Deere, and provided a price of $74,789.00, which includes the John Deere 60” heavy duty frame and a set of forks.
Financial Impact
Funds for all three (3) equipment purchases were approved as part of the FY 2022 budget process, and are available in 010-5002-443200.
Recommended Action/Motion
I move to waive bidding and approve the purchase of two (2) Gregory TTMA-200 traffic attenuators from Traffic Control & Protection, Inc. of Bartlett, Illinois for an amount not to exceed $48,600.00 per quote 24436, dated January 26, 2022;
AND
To waive bidding and approve the purchase of two (2) Solar Tech Silent Messenger III message boards from Traffic Control & Protection, Inc. of Bartlett, Illinois for an amount not to exceed $38,670.00 per quote 24435, dated January 26, 2022;
AND
To approve the use of Sourcewell Contract Number 032119-JDC for quote 25920313 dated January 28, 2022, from AHW LLC of Elburn, Illinois for the purchase and delivery of one (1) John Deere 333G skid-steer with 60” heavy duty forks in an amount not to exceed $74,789.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.