Title/Name/Summary
2024 Park Pavilion Purchase
History
The FY2024 Public Works Department budget includes funding for the purchase and installation of park pavilions. Pavilions provide a place in the shade for residents to congregate, watch their children play, or enjoy lunch. Park pavilions are typically located in close proximity to a playground. The Village currently maintains fifty-six (56) pavilions located throughout the Parks system. A total of four (4) pavilions are proposed for installation in 2024.
As a part of the ongoing “2023 Parks Assessment”, a visual inspection of all fifty-six (56) pavilions is being conducted, and a ranking system for maintenance or replacement provided. While the 2023 Park Assessment will provide recommendations as to where pavilions should be installed, the ultimate location of the pavilions will be discussed and approved during upcoming Recreation Advisory Board (RAB) meetings. Residents will be invited via letters, social media, and the Village’s website to participate in the discussions regarding the pavilion locations.
Over the past five (5) years, park pavilions have been purchased via the GoodBuy Purchasing Cooperative, which provides a 10% discount on material costs. To avoid potential increases in pavilion costs (which have increased 35% since 2021 due to rising steel prices) and to accommodate long lead times (currently 5-6 months), the Public Works Department is requesting approval to purchase the pavilions prior to final park location approval from the RAB. This same approach was taken for the pavilions installed in 2021, 2022, and 2023.
Proposal
A co-op proposal for the pavilions described above was provided by Parkreation Inc, of Prospect Heights, IL, who is the local vendor for ICON Shelters. Pricing of the pavilions is based according to Good Buy 23-24 9B000 Addendum # 2. The proposal cost includes stamped engineering drawings and delivery costs. The total proposal cost is $78,338.00. Once delivered, staff from the Natural Resources and Facilities Division of the Public Works Department will complete the necessary site work and install the pavilions.
As such, staff recommends awarding the purchase and delivery of four (4) park pavilions as described above to Parkreation Inc, of Prospect Heights, IL via the Good Buy 23-24 9B000 Addendum # 2.
Financial Impact
Funds for park pavilions were budgeted for in FY2024 and are available in Public Works GL account 1008010-470250.
Recommended Action/Motion
I move to approve the proposal submitted by Parkreation Inc, of Prospect Heights, IL via Good Buy 23-24 9B000 Addendum # 2 for the purchase and delivery of four (4) ICON park pavilions for an amount not to exceed $78,338.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.