Title
RFP #26-039 - Wellness Screening & Benefit Platform Approval
History
On May 1, 2026, RFP #26-039 - Wellness Screening & Benefit Platform was issued to solicit proposals from qualified providers for a comprehensive wellness screening and population health management program for eligible Village of Orland Park employees and insured spouses. The selected provider will be responsible for designing, developing, and implementing all program components intended to promote healthier lifestyles, identify health risks early, and support participants in qualifying for wellness-based health insurance premiums. The proposed solution must be fully integrated and include, at a minimum, biometric screenings, health risk assessments, reporting and analytics, engagement tools, and ongoing wellness programming.
On May 15, 2026, a total of 6 providers submitted proposals to the RFP. The Compliance Summary with their Unit Price Sheets are attached.
• BOD Care
• CHC Wellbeing
• Empower Health Services, LLC
• Healthbreak, Inc.
• The Vitality Group
• WellWorks For You
Staff recommends entering into a three (3) year contract, with the option to extend for two (2) additional years at the Village’s discretion with Empower Health to provide services for required annual wellness screenings for benefit eligible Village employees, in addition to a year-round health and wellness navigation portal. Employees and insured spouses that complete wellness screenings are eligible for continuation of their health insurance premium at the wellness rate. The services provided by Empower Health are as follows: Onsite Annual Comprehensive Biometric Screening, Health Provider Form, Remote Lab Screening, Marketing Outreach, Health Risk Assessment, Individual Reporting, Aggregate company level specialized reporting, web portal administration and access, health coaching, flu shots, e-learning access, nutrition and activity tracker, customized year-round activities tracking program, theme-based challenges, and incentive fulfillments.
Financial Impact
The overall contract cost will fluctuate based on the number of participants. The annual wellness screening cost per participant for the comprehensive package is $137.00 for 2026, plus miscellaneous administrative fees throughout the duration of the contract.
The Village’s IPBC membership provides for an annual credit of up to $135.00 per required benefit eligible employee who participates in the wellness screening when using Empower Health as the service provider. All IPBC member groups have a wellness fee of approximately $12.00 per employee/per month “built in” to their premiums that is added to the IPBC wellness fund pool. This fee is paid whether we conduct our annual wellness screenings utilizing Empower Health or not. Miscellaneous administrative fees are associated with phlebotomist staffing costs, physician review for at-risk participants, ongoing promotional campaigns, and overall year-round service administration.
Onsite flu shots during the annual screening are covered at 100% for BCBSIL PPO/HDHP employees with HMO and all other staff billed at $40 - $45 each (minimum 30 per event when offered with screening). Part-time staff and Officials are eligible to participate in flu shot clinics. Listed pricing is reflective of FY2025 and subject to increase $3 - $5 on July 1 (FY2026).
The ancillary funds requested for the health and wellness benefit platform, team challenges and incentive program(s) are attached and include an Empower Health Walking Program, My Empowerment Plan and Incentive Fulfillment. During the approval of the IPBC membership and benefits effective January 1, 2026, the Village Board already approved funds for a health benefit platform in replacement of HealthJoy to be utilized in the amount of $50,000 for CY2026. The wellness services, beneficial health and wellness coaching, customized year-round activity and incentive programs, and platform portal provided by Empower Health will replace three prior standalone related items to include the Virgin Pulse Program, Healthjoy and CHC Wellness.
Recommended Action/Motion
I move to approve and authorize a contract with Empower Health in an amount not-to-exceed $150,000.00, and as fully presented.
(Full motion - not necessary to be read)
I move to authorize the execution of a Professional Services Agreement between the Village of Orland Park and Empower Health for wellness services for three (3) years, at a cost of $50,000.00 per year, total not-to-exceed amount of $150,000.00, with the option to renew two (2) additional years at the Village’s discretion, at the board approved budgeted amount;
AND
Authorize the Village Manager to execute all related contracts subject to attorney review;
AND
Allow the Village Manager to approve change orders related to the contract within the authorized amount.