Title/Name/Summary
2021 Road Improvement Program Construction Management- Award
History
The 2021 Neighborhood Road Improvement Program (“NRIP”) includes the maintenance and reconstruction of various roadways/streets throughout the Village. This project is bid annually, based primarily on the recommendation of the Village’s pavement management consultant, Applied Research Associates (ARA), of Champaign, Illinois, in partnership with Public Works staff’s institutional knowledge of the Village roadways.
To initiate the 2021 NRIP, an invitation to bid (ITB 21-018 Neighborhood Road Improvement Program 2021) was published on the BidNet Direct website, and bids were received from five (5) qualified contractors. On March 25, 2021, Austin Tyler Construction of Elwood, Illinois was identified as the lowest responsible bidder for the project, with a total bid price of $6,396,516.85.
To facilitate the construction management for the various activities within the NRIP, on March 15, 2021, staff requested proposals for Phase lll construction management services from the Village’s prequalified list of consulting engineering firms, with a due date of April 2, 2021. The request was made to the nine (9) firms listed below. All firms were provided a scope summary, the NRIP plan set, an Excel document containing the calculated scope of work and cost for each neighborhood, and sample resident notifications.
Three (3) firms submitted a proposal for consideration. Three (3) firms respectfully declined (“D”) due to an already full 2021 calendar for their field staff. Three (3) firms did not respond (“NR”).
Baxter & Woodman, Inc.- $297,000.00
Strand Associates- $337,900.00
V3 Companies- $430,040.00
Christopher B. Burke Engineering Ltd.- D
Ciorba Group- D
CivilTech- D
Engineering Research Associates- NR
HR Green, Inc.- NR
TranSystems- NR
Baxter & Woodman, Inc. has established a proficient and professional relationship with the Village for several years. Most notably, the firm has provided excellent construction management services to augment Public Works management of the Neighborhood Road Improvement Program projects from 2015 through 2020 and the Fernway Road and Ditch Reconstruction projects from 2016 through 2018. Baxter & Woodman, Inc. has also provided numerous other Phase I and Phase II Engineering Services.
Financial Impact
Funding for this professional service is annually anticipated/budgeted and is available in capital account 054-0000-471250 CP-1015 (road program).
Recommended Action/Motion
I move to approve the proposal from Baxter & Woodman, Inc. of Mokena, Illinois for the 2021 Neighborhood Road Improvement Program construction management, for an amount not to exceed $297,000.00;
And,
authorize the Village Manager to execute all related contracts, subject to Village Attorney review.