Title/Name/Summary
Public Works and Recreation & Parks Vendors over $25,000 - material orders only
History
Each year, Public Works budgets for materials to accomplish tasks by in house staff across four (4 divisions: Streets, Utilities, Natural Resources and Facilities, and Vehicle & Equipment, while Recreation & Parks does the same. Most of these purchases are from vendors within the Village or surrounding Chicagoland towns. Many of these purchases are blanket purchases due to unknown quantity needs or not knowing exact product that is needed due to the repair work to be accomplished. These purchases are accomplished through Purchase Order or P-cards.
The vendors’ product pricing compared to similar competitors is the main factor in selecting the vendor. However, lowest pricing is not the only factor. Some other factors include local vendor in Orland Park, excellent customer service, speed of delivery, availability of product, and distance to obtain the item/delivery service.
Selection criteria is outlined in the following:
-Alexander Chemical - Excellent response time, reliable delivery, clean chlorine (other vendors provide contaminated chlorine, prices are reasonable based on staff experience of prior proposals for same products.
-Amazon - As a leader in product sales, material is competitive on market but also Amazon provides speedy delivery and reduced delivery rates.
-Area Landscaping Supply Inc. - Closest site to Public Works for quick procurement of materials for restoration supplies and reasonable pricing.
-Belson Outdoors - For park benches and tables, the price is reasonable based on prior proposals for same product, reliable delivery, excellent response time.
-Black Dirt, Inc. - Price is reasonable based on prior proposals for same product, reliable delivery, excellent response time.
-Captivating Signs - Pricing is lower than competitors, reliable delivery times.
-Conserv FS - Price is lowest around, local vendor, good service.
-Core & Main LP - Prices are reasonable based on staff experience of prior proposals for same product, excellent response time, reliable delivery. Also, closest site to Public Works for quick procurement of materials for emergency situations.
-EJ USA, INC. - The only vendor for the Village’s fire hydrants. 99.4% of all the Village’s hydrants are EJ.
-Grainger - For maintenance supplies, the pricing is from Omnia Contract 192163.
-Graybar Electric Company - For light poles and fixtures, the pricing is from Omnia Contract EV2370.
-Home Depot - Price comparable to Lowes and Menards. Still in Orland Park and has some products that others don’t have. Commercial competition keeps prices low.
-JC Licht - They are Village’s paint representative for Benjamin Paint. Another location has closed down. Pricing aligns with other painting vendors.
-K-Five Hodgkins - Local vendor, same pricing for asphalt as other plants, has several locations to get material from.
-Lowes - Price comparable to Home Depot and Menards. Closest site to Public Works for quick procurement of materials.
-McMaster-Carr Supply - For maintenance supplies and building materials, quick reliable delivery, and for hard-to-find items readily in stock.
-Menards - Price comparable to Lowes and Home Depot. Just outside Orland Park, but has some products that others don’t have. Commercial competition keeps prices low.
-Midwest Office Interiors - Select furniture vendor for the Village, lower pricing than other vendors, excellent project management.
-NAPA - Select vendor on site of Public Works, fast delivery.
-Morton Salt - Pricing from state contract for salt delivery.
-North American Safety - Safety Uniforms for Public Works and Recreation & Parks, lowest pricing but still meet standards for clothing.
-Norwalk Tank Company - Price is reasonable based on prior proposals for same product. Consistently lowest price for our concrete storm products. Also, reliable delivery, excellent response time.
-NuToys Leisure Products - For playground equipment, they are the regional vendor for Landscape Structure playgrounds.
-On Deck Sports - Local vendor, great service, low pricing to competitors.
-One-Up Signs - Local vendor, high quality materials, quick/reliable turnaround.
-Ozinga - Premium concrete provider, local, market determines best price.
-RR Landscaping - Dirt provider that is local and lowest cost.
-Sportsfields, Inc. - Prices are reasonable based on prior proposals for stone, excellent response time, reliable delivery.
-Steiner Electric - For electrical supplies, quick delivery and for hard-to-find items readily in stock.
-Toter, Inc. - For park garbage cans, pricing is from HGAC Co-Op Contract WQ-10313612.
-Traffic Control Protection - Competitive pricing, quick response, used for sign replacement material, excellent quality.
-Trane - For HVAC equipment and supplies, preferred HVAC supplies, high quality materials and equipment.
-Wille Concrete - Price reasonable based on prior proposals for same product, reliable delivery, excellent response time.
-Water Products Company - Prices are reasonable based on prior proposals for same product, excellent response time, reliable delivery.
-Whitmore Ace - Local vendor, used for uniforms for staff, and materials pricing is comparable to Lowes and Home Depot.
-Ziebell Water Services Products - Prices are reasonable based on prior proposals for same product, excellent response time, reliable delivery.
Because repeat vendor purchases that are below $25,000.00 may over the fiscal year add up to over $25,000.00 worth of materials, Public Works and Recreation & Parks is providing a list of vendors (attached) to be pre-approved by the Board per our purchasing policy. These vendors are expected to go over the $25,000.00 threshold at some point during the year.
The purchase of goods will be out of Board approved budget amounts allocated by the Board in its 2025 budget, passed in December 2024.
Financial Impact
Funds come out a variety of funding line items in the capital account, general account, or water fund.
Recommended Action/Motion
I move to approve the list of vendors that may go over $25,000.00 due to small purchases throughout the year.