Title
FLC Lower-Level Flooring Replacement Project
History
Guided by the 2022 "Facilities Condition Assessment", the Public Works Department has been working on carpeting replacement projects at various Village buildings, including the Civic Center, Orland Park Health and Fitness Center, FLC, SportsPlex, Public Works, Veteran’s Center and Village Hall. Public Works has worked with Midway Flooring, Inc., who participate in Sourcewell Contract #080819, on many of these flooring project. On all accounts, the staff from Midway Flooring have provided excellent customer service and high quality installation services.
As such, Public Works requested proposals from Midway Flooring, Inc. to complete carpeting and stair tread replacements on the lower level of the FLC (“FLC Lower-Level Flooring Replacement Project ”). This work was originally planned to be completed in 2023 as a part of the FLC Facility Improvement project, but was removed from the scope of work due to budget constraints. The submitted proposals are based on Sourcewell Contract #080819. A plan showing the location of the flooring replacement areas is attached for reference and a summary of the proposal price is provided below:
Proposal Summary
Midway Flooring: $88,191.96
Based on the provided co-op (Sourcewell) proposal price and company qualifications, staff recommends approving the proposal from Midway Flooring for $88,191.96. A contingency of $6,808.04 is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposal was signed, for a total contract price not to exceed $95,000.00.
Financial Impact
Funding in the amount of $95,000.00 was budgeted for this project in FY2025 in account 3008010-570100.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in lieu of participation in joint purchasing cooperative Sourcewell pursuant to Contract #080819 and authorize the approval and execution of a vendor contract with Midway Flooring, Inc. for the FLC Gym and Track Floor Replacement Project, based on Midway Flooring, Inc.’s proposal JE004231-001 dated August 21, 2024 August 16, 2024, for a total not-to-exceed contract price of $95,000.00 ($88,191.96 plus a contingency of $6,808.04);
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.