Title
2025 Facility Electrical Maintenance Support
History
To assist the Public Works with facility electrical tasks that cannot be completed in a timely manner due to staff schedules and/or require an uncommonly high level of expertise, Public Works has coordinated with Dav-Com Electric, Inc. (“Dav-Com”), which participates in the Omnia Cooperative Purchasing program, on proposals for Facility Electrical Maintenance Support for 2025. The support work includes monthly maintenance at various Village of Orland Park sites approved by Natural Resources and Facilities Operation Manager. By all accounts, the staff from Dav-Com have provided excellent customer service and high-quality installation services on previous electrical projects.
The proposal submitted by Dav-Com is based on pricing from Omnia Affiliate Compliance Management Contract #02-139. A summary of the proposal prices is provided below:
Dav-Com Electric, Inc.
2025 Total: $77,640.00
Based on the provided co-op proposal prices and company qualifications, staff recommends approving the proposals from Dav-Com for a total of $77,640.00. A 10% contingency of $7,764.00 is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposals are signed, for a total contract price not to exceed $85,404.00.
Financial Impact
Funding is available for facility maintenance support in account 1008010-443100 in the total amount of $470,000.00.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in lieu of participation in joint purchasing cooperative Omnia pursuant to Contract #02-139 and authorize the approval and execution of a vendor contract with Dav-Com Electric, Inc for Facility Electrical Maintenance Support in 2025 based on Dav-Com Electric, Inc’s proposal #24-167-15 dated November 11, 2024, for a cost of $77,640.00 plus a 10% contingency of $7,764.00 for a total not-to-exceed contract price of $85,404.00;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.