header-left
File #: 2018-0177    Version: 0 Name: 9925 143rd St - roof replacement
Type: MOTION Status: IN COMMITTEE /COMMISSION
File created: 3/12/2018 In control: Development Services, Planning and Engineering Committee
On agenda: 3/19/2018 Final action:
Title: /Name/Summary 9925 143rd Street - On the Road Again Re-Roof - AIG (Canceled 04/16/2018)
Attachments: 1. Abbott Contract, 2. ESS Contract, 3. AIG Application, 4. COA Staff Report, 5. COA Application, 6. Site Visit, 7. Color Specification, 8. RE AIG Funding - Cancellation

Title/Name/Summary

9925 143rd Street - On the Road Again Re-Roof - AIG (Canceled 04/16/2018)

 

History

QUICKFACTS

 

Project

9925 143rd Street - On the Road Again Re-Roof - AIG

2018-0177

(See COA 2018-0166)

 

Petitioner

Nancy Plesha - Property Owner

 

Planner

Melissa King

 

Purpose

The purpose of this petition to obtain $4,250 in funding assistance to re-roof the commercial structure located at 9925 W. 143rd Street.

 

Requested Actions:  Appearance Improvement Grant

 

Project Attributes

Address: 9925 W. 143rd Street

 

P.I.N.(s): 27-09-201-001; -002; -003

 

Size: 

Lot: 7,500 square feet

Building: 1,700 square feet

 

Comprehensive Plan Planning District: Downtown Planning District

 

Comprehensive Land Designation: Neighborhood Mixed Use

 

Existing Zoning: OOH Old Orland Historic District

 

Existing Land Use: Commercial Retail / Office

 

Surrounding Land Use:

North: BIZ General Business District - School / Institutional

South: OOH Old Orland Historic District - (across alley) Single Family Home / Commercial Office

East: OOH Old Orland Historic District - Commercial Office

West: OOH Old Orland Historic District - (across Brook Avenue) Commercial Office / Single Family Home

 

OVERVIEW AND BACKGROUND

According to the 2008 Residential Area Intensive Survey (RAI), the building at 9925 W. 143rd Street is a two-story Italianate structure in good condition with medium integrity. It was constructed circa 1885. The RAI lists this building as a contributing structure to the Old Orland Historic District. The structure is also listed as an Orland Park Landmark on the Local Register of Significant Places in Section 5-110 Landmarks of the Land Development Code. The building was originally constructed as a residence, but is now used for commercial retail. The RAI indicates minor alterations have taken place, including the installment of composition siding and non-original shutters.

 

In 2012, a Certificate of Appropriateness was approved to construct a 450 square foot deck expansion to the existing rear deck and a new picket fence in the side yard area. (2012-0133)

 

In 2015, a previous tenant replaced the roof on the front porch and partially painted the building without prior building permit or Certificate of Appropriateness approvals. The exterior alterations were considered a minor change to a contributing structure, subject to an administrative review. The minor changes were addressed in a Certificate of Appropriateness approved September 17, 2015. (2015-0578)

 

In 2016, two new tenants occupied the building. The first floor is now occupied by Sugarbakers Inc., owned by Laura Murphy and is a commercial retail business offering home goods, housewares, and antiques. Additionally, MEM Design Inc., a commercial design office firm, is located on the second floor. 

 

In 2016, the petitioner proposed to repaint the entire façade, complete minor repairs to the building’s siding and trim where needed, and reface the existing freestanding sign in the front of the building, (2016-0657).  The petitioner applied for AIG Funding for the painting, siding and trim work and for the signage work.  AIG funds were approved by the Board of Trustees in the amount of $3,987.50 on October 3, 2016. (2016-0658)

 

In 2017, MEM Design and Sugarbaker’s located at 9925 W 14rd Street were listed as one of twelve (12) businesses to receive the Business Improvement Pride Award from the Mayor.  This award was given to selected Villages businesses and developers in recognition of their outstanding efforts to improve the built environment of Orland Park through site and façade enhancements.  (2017-0225)

 

To date, all work proposed has been completed.

 

The petitioner is applying for the Appearance Improvement Grant for $4,250 to re-roof the main structure of the building. The proposed shingles will match the existing shingle colors that are already in the on the porch and the accessory garage structure. The re-roofing is scheduled to commence in the Spring of 2018. 

 

A Certificate of Appropriateness (2018-0166) was administratively approved for this project on March, 14, 2018. The Certificate of Appropriateness staff report and its exhibits are included with this report for further reference.

 

The Appearance Improvement Grant program was written to financially assist both commercial properties in the Village and also landmark properties.

 

PROJECT DESCRIPTION & CONTEXT

Per the requirements of the Appearance Improvement Grant, the proposed improvements fit under the Commercial Re-Model category for “Façade Expansions & Exteriors”.  The proposed improvements also fit under the “Restoration of Historic Doors, Windows, and other Architectural Features.”  Additionally, the proposed improvements meet the guidelines for eligible projects, as the roof area to be improved is visible from a public right of way.

 

The petitioner has provided two (2) bids for the proposed re-roofing work. Two bids are required by the grant program. The two bids are from Chris Abbott Roofing ($8,500), ESS Roofing ($12,300).  Each bid is described below:

 

Chris A. Abbott Roofing ($8,500)

Illinois License Number: 104.016391

Chris Abbott Roofing is proposing to do the following:

-                     Remove, tear off, haul and dispose of existing shingles

-                     Install ice and water protection membrane to be installed at least 24” up slope from the vertical projection of a line from the nearest exterior wall.

-                     Install roofing felt as roofing underlayment

-                     Install 3-Tab, 25-year composition shingle, CertainTeed Landmark in Heather Blend

-                     Replace eight (8) Roof Vents with Airvent RVA-51 SQ Vent in Brown

-    Replace flashing and provide Drip Edge

-    To clean up and haul away all debris generated at job

 

Extreme Storm Solutions ($12,300)

Illinois License Number: 104.017091

Extreme Storm Solutions is proposing to do the following:

-                     Remove, tear off, haul and dispose of existing shingles

-                     Install ice and water protection membrane to be installed at least 24” up slope from the vertical projection of a line from the nearest exterior wall.

-                     Install roofing felt as a roofing underlayment

-                     Install Architectural Shingle

-                     Replace Roof Vents

-    Replace flashing

-    To clean up and haul away all debris generated at job

 

Both of the bids are attached for review.

 

Bid Selection

Both bids describe work related to the exterior appearance of the building located at 9925 W 143rd Street. Interior activities are not eligible for funding assistance through this grant program.

 

The Appearance Improvement Grant notes that the best or lowest bid is selected to fund the project. In this case, the Chris A Abbott Roofing bid is the lowest at ($8,500).

 

The scope of work provided by all of the companies is nearly the same. The discrepancy in these bids could come down to the fact that Extreme Storm Solutions is specifying an architectural shingle vs. a 3-tab shingle.  Architectural shingles are generally a better product, provide for longer warranties and are also more expensive.  The Land Development Code allows for either product.  The bid from Chris A Abbott Roofing provides a 25-year product warranty on the shingles and a 30-year warranty on the work. 

 

Based on the lower bid costs and because this is the petitioner’s preferred selection, the Chris A Abbott Roofing bid is the selected bid for re-roofing of the building. Ultimately, the proposed total cost of the project is $8,500. A 50% cost share of the project cost would be $4,250.

 

Bid Conclusion

The Appearance Improvement Grant funds projects over $1,000 to cover 50% of the work up to a maximum of $20,000. In this case, a 50% cost share of the $8,500 total project cost would be $4,250. The grant will provide $4,250 to the petitioner for re-roofing of the commercial contributing structure located at 9925 W 143rd Street.

 

I move to recommend to the Village Board to approve the Appearance Improvement

Grant application for $4,250.00 for re-roofing of the commercial structure located at 9925 W 143rd Street, as indicated in the fully referenced motion below.

 

THIS SECTION FOR REFERENCE ONLY (NOT NECESSARY TO BE READ)

 

I move to recommend to the Village Board to approve the Appearance Improvement Grant application for $4,250 from account 010-0000-484930 for the commercial structure located at 9925 W 143rd Street, subject to the following conditions:

 

1.                     Meet all Building and Land Development Code requirements, and obtain the necessary permits from the Village’s Building Division prior to initiating work, and;

2.                     Replace all landscaping that is disturbed by the construction process.

 

And

 

I move to recommend to the Village Board to approve the Chris A Abbott Roofing bid for $4,250 as the lowest bid for re-roofing of the commercial structure located at 9925 W 143rd Street.

 

FINANCIAL IMPACT

The financial impact to the Village of Orland Park will be $4,250 from the following account number:

 

010-0000-484930

 

The Certificate of Appropriateness Report and the Contractor Bids are attached for further reference.

 

This case is now before the Development Services/Planning Committee for review prior to being sent to the Board of Trustees for final review/approval.

 

Recommended Action/Motion

I move to recommend to the Village Board to approve the Appearance Improvement

Grant application for $4,250.00 for re-roofing of the commercial structure located at 9925 W 143rd Street, as indicated in the fully referenced motion below.

 

THIS SECTION FOR REFERENCE ONLY (NOT NECESSARY TO BE READ)

 

I move to recommend to the Village Board to continue this item to the next Development Services, Planning and Engineering Committee meeting.