Title/Name/Summary
Palos Health & Fitness Center - Construction of Temporary Driveway/Access
History
The terms of the Land Exchange Agreement between Palos Hospital and the Village of Orland provides for the Village to bear the cost of construction of a second access point from West Avenue at the south side of the Fitness Center and to reconfigure the Fitness Center parking lot. Village staff has been working with Palos Hospital on the details and timing of this work. Palos, through Walsh Construction (their on-site General Contractor), has worked with staff to minimize the impact and cost associated with this south connection. Walsh Construction is currently mobilized on-site and has provided the Village with an estimated cost to construct a second access point from West Avenue. This access point would be temporary, until such time that the new "ring road" is completed and the north access of the Fitness Center is reconnected to the new ring road. At that time, the Village can decide to either remove the temporary access point or make it permanent.
The existing fitness center parking lot will be impacted by the construction of the new ring road. The point of impact is the far north existing lot, which will be eliminated. This will result in the loss of the 22 parking spaces (10 disabled and 12 regular). Staff will work internally to ensure the fitness center meets the Illinois Accessibility requirements for disabled parking, which may result in the restriping and assigning of regular spaces into disabled spaces. The existing drop off area and other parking fields will not be impacted by the construction; however, access to the fitness center will be from this new temporary drive to be located south of the building. The existing North access point will be closed during construction. At this time, no other changes to the existing parking lot are being contemplated or budgeted for the fitness center.
Palos has agreened to upfront the cost of construction of this new access point. This will allow their general contractor to construct this as soon as possible, so the north access point can be closed to allow construction to commence on their project. The estimated cost for this is $98,588. In January 2017, the Village will reimburse Palos up to this cost, at the closing of the land exchange.
Financial Impact
There is currently $70,000 available in the Development Services Department budget for planning/consulting (010-2003-432800). This is the same account that has been used for other related Palos charges, such as environmental assessments, wetlands analysis, surveying, etc. The remaining balance needed ($28,588) will come from contingency. These combined funds will be encumbered and rolled over into FY2017.
Recommended Action/Motion
I move to approve an agreement with Palos Hospital to reimburse for the cost of construction of the temporary access drive, in an amount not to exceed $98,588, at the January 2017 land exchange closing and authorize the Interim Village Manager to execute the necessary legal documents.