Title
2026 Facility Caulking Projects
History
Guided by the 2022 Facilities Condition Assessment, the Public Works Department budgeted in 2026 to complete a series of maintenance improvements at the Police Department, SportsPlex, CPAC, and the Main Street Parking Garage to extend each facility’s useful life.
Exterior caulking is a critical yet often overlooked component of a building’s exterior envelope. It serves as the primary barrier at joints where different materials meet, such as around windows, doors, masonry panels, and expansion joints, preventing water and air from penetrating the structure. When sealant begins to crack, shrink, or separate from the substrate, moisture can enter wall cavities, leading to insulation damage, mold growth, corrosion of structural elements, and interior deterioration.
Properly maintained caulking helps preserve the structural integrity of masonry and concrete systems, protects steel lintels and framing from rust, and minimizes freeze-thaw damage. In addition to preventing costly water intrusion issues, effective sealant maintenance improves energy efficiency by reducing air infiltration and lowering HVAC loads. Routine inspection and timely replacement of failing caulk is a cost-effective preventative maintenance practice that extends the life of the building, reduces long-term capital repair expenses, and helps ensure the safety and comfort of occupants.
Police Department, SportsPlex, CPAC and the Main Street Parking Garage are all in need of extensive caulking repairs, as outlined in the proposals submitted by Midwest Mechanical, which are based on Omnia Partners Contract #159053. It should be noted that at SportsPlex masonry block and flashing at the building entrance associated with the caulking are also in need of repair. A summary of these proposals is provided below:
Police Department Caulking
$25,000.00
SportsPlex Caulking and Masonry Block Repair
$91,080.00
CPAC Pool Caulking
$29,999.78
Main Street Parking Garage Caulking
$45,000.00
Project Total: $191,079.78
Based on price and company qualifications, staff recommends approving the four (4) proposals from Midwest Mechanical Group, Inc., collectively referred to as the 2026 Facility Caulking Projects, for a total of $191,079.78. A contingency is not requested for these projects.
Financial Impact
Funding in the amount of $25,000.00 was budgeted for Police Department Caulking in account 1008010-570100; funding in the amount of $40,000.00 was budgeted for Main Street Parking Garage Caulking in account 1008010-443100; funding in the amount of $90,000.00 was budgeted for SportsPlex Masonry Block Repair and Caulking in account 2008010-470100; and funding in the amount of $32,000.00 was budgeted for CPAC Caulking in account 2008010-443150. An additional $4,079.78 is available is 1008010-443100 to account for the difference between the budgeted amount and the actual total cost of all four (4) projects.
Recommended Action/Motion
I move to approve participation in joint purchasing cooperative Omnia Partners pursuant to Contract #159053 and authorize the approval and execution of a vendor contract with Midwest Mechanical Group, Inc. for the 2026 Facility Caulking Projects based on Midwest Mechanical Group, Inc’s proposals 2026021901 dated February 19, 2026, 2026021902 dated February 19, 2026, 2025071605 dated February 19, 2026 and 2026021701 dated February 17, 2026 for a total not-to-exceed contract price of $191,079.78;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review.