Title
Microsoft Office 2010 Software - Approve Purchase
History
The MIS Division has included funds in the 2011 fiscal year budget to upgrade the computer software used by staff to electronically create, retrieve and store information used in the day to day operations of the Village. Village staff currently uses Microsoft Office Professional 2003 for its desktop application software which includes Word - word processor, Excel - spreadsheet, Access - database, PowerPoint - presentation, Publisher - desktop publishing, and Outlook - Email client.
Mainstream support has ended for the Office 2003 version. By upgrading to the 2010 version, we will be able to solve several compatibility issues both internally and with outside agencies. Several improvements and additional features have been added to the new 2010 Office Package as well.
The new Microsoft Office 2010 platform comes in two packages. Office Professional Plus 2010 and Office Standard 2010. Office Standard 2010 includes Word, Excel, Outlook, PowerPoint, OneNote, and Publisher. The Office Professional version adds Access and other workflow tools.
MIS staff is in the process of reviewing staff’s training needs for this new software and will bring the results and a training proposal to the Technology Committee for review in the near future. Training options will include both on-site professional software trainers and in-house MIS staff.
State of Illinois GSA Contract GS-35F-0195J pricing for Microsoft products is available through CDW of Vernon Hills, Illinois.
187 - Microsoft Office Standard ($232.35) $ 43,449.00
15 - Microsoft Office Professional Plus ($316.41) $4,746.00
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Total $ 48,195.00
Financial Impact
The amount budgeted to implement Office 2010 implementation is $73,723 in account number 010-1101-499.60-15. The balance can be used for staff training.
Recommended Action/Motion
I move to recommend to the Village Board the purchase of the Microsoft Office 2010 software from CDW in an amount not to exceed $48,195.00