Title/Name/Summary
RFQ #26-005 - Professional Engineering Consulting Services
History
In 2020, the Village approved Request for Qualifications (RFQ) #20-015 Professional Engineering Consulting Services, Pre-Qualified Consultant Recommendation (see Legistar 2020-0487) to implement a more efficient consultant selection process.
On August 4, 2025, the Village Board approved Master Service Agreements (MSA) with eight of the firms from the RFQ in 2020 for another three (3) years (2025-2028), with the option to extend for two (2) additional years (2029-2030). These firms are Baxter and Woodman, Christopher B Burke Engineering, ERA, HR Green, Robinson Engineering, Thomas Engineering Group, TyLin, and V3 Companies.
In 2026, the Village issued RFQ #26-005 Professional Engineering Consulting Services to ensure that engineering firms were being given the opportunity to submit qualifications for Village work. Similar to 2020, the intent of this RFQ is to evaluate firms to be added to the current pre-qualified Professional Engineering Consulting Services firms in various engineering disciplines and services. Firms that are already under contract in 2025 with a Master Service Agreement (MSA) did not have to resubmit. Any new firms found to be qualified will be added as a pre-qualified firm that will provide competitive fees project-by-project initiated by the Village.
The primary purpose of this RFQ for the Village includes:
• Employ the best in class, exemplary professional consulting engineering services
• Maximize operational efficiencies by prequalifying professional consulting firms
• Once firms are selected, obtain competitive fees on a project-by-project basis for professional engineering services
The list of pre-qualified consultants resulting from this RFQ only applies to projects initiated by the Village using 100% local funding. Pre-Qualified firms could work for Engineering, Public Works, or Recreation and Parks Departments for services needed. Additional firms could be invited to bid as well to expand the pool to increase competition. Federally funded projects, projects initiated by the Illinois Department of Transportation (IDOT), and other agency projects will still go through the Qualifications Based Selection (QBS) process as defined by IDOT. Village Board approval of proposals may be required before projects can commence. Firms may be asked to attend and/or present at Board meetings or to other Village staff.
The RFQ was issued on January 15, 2026, to provide professional engineering design, consulting, permitting, project estimating, and construction contract administration services for Village projects on an as-need basis. The MSA will be between 2026 through 2028, with the option to extend the contracts for up to two (2) years at the Village’s discretion. Nineteen (19) RFQ responses were received by the Village on February 25, 2026.
Statements of Qualifications were requested from firms with a proven record of success working with municipalities on engineering improvement projects. Firms should be highly qualified, competent, and in good standing with associated professional organizations.
Scope of Services
Firms could provide one or more of the following Professional Engineering Consulting related services. Applicants do not need to be able to provide all requested services to qualify.
Civil Engineering Services
Storm Water Engineering Services
Site Survey Services
Site Design Services
Roadway Engineering Services: Phase I, Phase II, and Phase III Engineering Services
Geo-technical/Soil Boring Services
Structural Engineering Services
Environmental Planning including Regulatory and Permitting Services
Environmental Reports and Studies: (Phase 1 Reports and Studies, Phase II Reports and Studies)
Traffic Engineering and Parking Services including wayfinding and signage
Green Infrastructure Services
These services could include all phases of design from scope writing, site investigations, pre-design and existing conditions studies, construction and bid documents, technical design reviews, permitting, project estimating, constructability review and evaluation, bid review and procurement support, submittal and shop drawing review/approval, construction contract administration to include construction site inspection, record drawings, punch list item review, and close-out documentation.
Evaluation Criteria
The following evaluation criteria were established in the RFQ:
Past Experience (35%) - Firms were evaluated on recent proven experience in delivering projects of similar size, scope, and complexity including the ability to successfully develop and coordinate deliverables within the budget and schedule parameters, including addressing schedule/budget concerns, and presentation of cost avoidance opportunities. The evaluation includes technical expertise and proven creativity from concept through completion of the project/task with innovative value solutions.
Services (30%) - Firms were evaluated in how they successfully lead multiple disciplines and coordinate efforts with clients, stakeholders, and other consultants. This includes maximizing staff availability and commitment of continuity of employees on team to respond to existing work, new projects, and to building on knowledge base of the Village’s infrastructure. Services also include highest level of communication with Village staff.
Staffing (20%) - Firms were evaluated on individual team members’ qualifications, capabilities and assurance of availability for proposed roles. Capabilities skills include lifecycle cost analysis, adhering to schedule, accurate estimate construction costs, completing permits, acquiring grants from sources, and other related qualifications and experiences.
Quality Assurance/Quality Control (15%) - Firms were evaluated on quality assurance of construction documents that mistakes result in change orders after award. In addition, performance of phase III work for quality assurance to ensure work is being installed per contract will be evaluated.
The following consultants submitted their responses:
Bowman Consulting Group
DLZ
EXP
Farnsworth Group
Fehr Graham
Gewalt Hamilton Associates
GSG Consultants
Hey and Associates
Patrick Engineering (RINA)
RJN Group
SpaceCo
Terracon Consultants
Trotter and Associates
Valdes Architecture and Engineering
--------Cut Line ---------
Atlas Engineering Group
CivilTech Engineering
HBK Engineering
MeritCorp Group
Psomas
The Village’s Selection Team reviewed each consultant’s submittal based on disciplines based on the evaluation criteria above, and recommend the first fourteen (14) consultants for the various categories. The attached spreadsheet shows the categories that the fourteen (14) consultants are recommended for along, with the other eight (8) who were established in 2025.
Financial Impact
There are no financial impacts to the Village with the acceptance of the recommended pre-qualified consultants.
Recommended Action/Motion
I move to approve and authorize the execution of a Master Services Agreement between the Village of Orland Park and Bowman Consulting Group, DLZ, EXP, Farnsworth Group, Fehr Graham, Gewalt Hamilton Associates, GSG Consultants, Hey and Associates, Patrick Engineering (RINA), RJN Group, SpaceCo, Terracon Consultants, Trotter and Associates, and Valdes Architecture and Engineering, for professional engineering services as depicted in Exhibit A for three (3) years (2026-2028), with the option to extend for two (2) additional years (2029-2030);
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.