Title
Utility Excavator and Trailer Purchase - Sourcewell Purchasing Cooperative Proposal
History
The 2024 Fiscal Year Budget includes the purchase of one (1) Utility Excavator for the Stormwater team of Public Works. This purchase will replace a twenty-year-old 2004 New Holland combination backhoe with a Kubota KX080-4S2R3A utility excavator. This excavator is the standard model that the Utilities Department currently uses. This model is extremely versatile for the Stormwater Division’s needs and the needs of the other Divisions within Public Works.
There has been an increase in demand for the use of the excavator within the Utilities Division. Tasks such as valve repairs, storm inlet repairs and pond restorations have increased, and other Divisions have routinely asked to use the current excavator to fill their needs on any given day. Adding another excavator will meet the needs of the Utilities Division, and can be used more regularly by other Divisions than the combination backhoe that it is replacing. All the attachments and buckets that would fit the new Excavator are currently part of the stormwater team, so there is no need to purchase any further attachments or buckets.
The Village owns two (2) air brake trailers with gross vehicle weight ratings capable of hauling the excavator. One of the trailers is a 1987 Dynaweld, Model 24TE. The manufacturer of Dynaweld trailers sold in 2005 and parts are becoming increasingly hard to acquire, and restorative maintenance has also increased.
A 2021 Felling deck over trailer equipped with a modern ABS airbrake system is utilized by the Utilities Division to haul the current excavator. This trailer can only be towed by a truck equipped with coupling devices to connect the service and supply air lines of the trailer to the truck. The Village has replaced six (6) class 7 plow trucks, and all of the replacement trucks are equipped with the correct coupling devices to tow the heavy-duty trailer.
The 1987 Dynaweld trailer would be replaced with a trailer spec’d the same as the trailer purchased by the Village in 2021.
The cost of the new excavator and the trailer will be offset by nearly 35% by the auctioning of the 2004 backhoe and the 1987 Dynaweld trailer. It is estimated that the Village will get $28,000.00 to $35,000.00 from the sale of the backhoe, and $3,000.00 to $5,000.00 from the sale of the trailer.
Utilizing the Village’s Local Vendor Purchasing Policy and Sourcewell contract 0040619-KBA, it is staff’s recommendation to proceed with the purchase of one (1) Kubota, model KX080-4S2R3A excavator for the discounted amount of $101,181.88 per Alta Equipment’s proposal, and to utilize Sourcewell contract 092922-FTS to purchase one (1) Felling FT-40-2LP deck over trailer for the discounted amount of $33,302.00 per Alta Equipment’s proposal. The Kubota excavator is in stock at Alta Equipment and can be delivered within thirty (30) days after receipt of order. The Felling trailer has a twenty (20) week lead time.
Financial Impact
Funds are available for the purchase of the excavator in account 5008170-460180.
Funds are available for the purchase of the trailer in account 3008040-570200.
Recommended Action/Motion
I move to accept the Sourcewell Purchasing Cooperative proposal for the purchase of one (1) new Kubota model KX080-4S2R3A from Alta Equipment Company of Orland Park, Illinois for an amount not to exceed $101,181.88;
AND
Accept the Sourcewell Purchasing Cooperative proposal for the purchase of one (1) new Felling FT-40-2LP deck over trailer from Alta Equipment Company of Orland Park, Illinois for an amount not to exceed $33,302.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.