Title/Name/Summary
Custodial Services - 2027 Contract
History
On December 2, 2024, the Village Board approved the two-year (2025-2026) optional contract extension with Blooming Facility, LLC for custodial services under RFP 21-061 (see 2021-0860 and 2024-0896). The original contract was approved for a three-year term (2022-2024) with the option to extend for an additional two years (2025-2026). The scope of work includes regular cleaning of eighteen (18) Village facilities, plus as-needed cleaning of Centennial Park West.
With the current contract term ending December 31, 2026, staff has been evaluating how the Village would best manage custodial services going forward. Options under consideration include issuing a new Request for Proposals for contracted services, bringing custodial services in-house, or a hybrid approach combining in-house staff with contracted services for select facilities. Each option carries different implications for cost, staffing, supervision, and service levels, and a thorough evaluation cannot be completed before the current term ends.
To allow adequate time to evaluate these options, staff is requesting the approval of a one (1) year contract extension with Blooming Facility for the same scope of custodial services as the existing contract through December 31, 2027.
Blooming Facility submitted a proposal to continue services through 2027 at a monthly fee of $26,858.21, or 1.96% ($515.59) higher than 2026, which equates to an annualized increase of $6,187.08.
A summary of the previous contract cost is provided below.
2022 - 2027 Custodial Services Pricing Summary - Blooming Facility, LLC
2022: $353,198.52 ($336,379.54 + $16,818.98 Contingency)
2023: $258,882.62* ($246,554.88 + $12,327.74 Contingency)
2024: $272,290.87 ($259,324.64 + $12,966.23 Contingency)
2025: $345,478.58 ($329,775.01 + $15,703.57 Contingency)
2026: $347,722.58 ($331,917.01 + $15,805.57 Contingency)
2027: $354,528.37 ($338,413.45 + $16,114.93 Contingency)
*SportsPlex was removed from Blooming Facility’s scope of work in 2023 and is under contract with another vendor.
Custodial Services Locations (18)
Village Hall, Civic Center, Franklin Loebe Center, Recreation Administration, Police Station, Public Works, Orland Park History Museum/Old Village Hall, New Veterans Center, Metra Stations (143rd, 153rd, 179th), Centennial Park Aquatic Center, Centennial Park Restrooms, Centennial Park Hill, John Humphrey Complex, John Humphrey House, Police Department Range/EOC, and Athletic Operations Maintenance Facility. Centennial Park West is also cleaned on an as-needed basis.
Public Works is requesting approval of a one (1) year contract extension for 2027 for Custodial Services with Blooming Facility LLC in the amount of $338,413.45 plus a 5% contingency of $16,114.93, for a not-to-exceed contract price of $354,528.38.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funding has been requested in FY2027 for custodial services in GL accounts 1008010-442930, 2008010-442930, and 5500000-442930.
Recommended Action/Motion
I move to recommend to the Village Board to approve the contract with Blooming Facility LLC in an amount of $338,413.45 plus a contingency of $16,114.93 for a total not-to-exceed amount of $354,528.38, and as fully presented.
(Full motion - not necessary to be read)
I move to recommend to the Village Board to approve the authorization and execution of a vendor contract with Blooming Facility LLC pursuant to the proposal dated November 5, 2026, for 2027 Custodial Services for total of $338,413.45 plus a contingency of $16,114.93 for a total not-to-exceed amount of $354,528.38.