Title
Main Street Area Roadwork - Design Build Contract to complete Ravinia Ave North Extension and Main Street
History
The Board of Trustees approved a Phase II Professional Engineering contract with SpaceCo, in the amount of $203,303 in August of 2011 to finalize engineering work for the Ravinia Avenue north extension from 143rd Street to Crescent Park Circle. A portion of this amount is included in the McHugh scope, thereby reducing a portion of the engineering fees.
During the past few months, as SpaceCo and Village Staff worked together to finalize the scope of work needed to complete this project, it became clear that a design/build contract for the project was the best path to pursue - particularly given the coordination needed between the 143rd Street Improvement project, construction of the Ninety 7 Fifty on the Park project and this Village project.
Staff requested proposals from Paschen, McShane and McHugh for design build services and further refined proposals with Paschen and McHugh. The project includes the demolition of the west wing of the Orland Plaza shopping center and the former Orland Video building, the construction of the Ravinia Avenue North extension, utility relocations that includes the relocation of a large storm sewer currently located under 143rd Street, and all decorative streetscape for both Ravinia Avenue and Main Street.
Of the three proposals received, McHugh Construction was the lowest at $1,699,831. McShane’s proposal was $2,147,140 and Paschen’s proposal was $1,857,238. Additionally, McHugh has been working closely with Flaherty and Collins to finalize a contract for the construction of the Ninety 7 Fifty on the Park project. The efficiencies of having one contractor do both projects will result in better coordination between the two projects, thus resulting in possible cost and time savings.
The proposal from McHugh at $1,699,831 is $447,269 less than what was budgeted in the Village’s Capital Improvement Plan ($2,147,100) and includes more work than originally anticipated (the additional143rd Street storm sewer relocation and the streetscape along Main Street).
The ‘Cost Breakdown’ sheet of the proposal lists most items as lump sum, but this will be a not to exceed contract, and McHugh will submit payment requests similar to the first Design/Build project that was completed by McShane. The proposal did not include a contingency and staff recommends allocating 3%, or $50,995, that can only be utilized with Village approval.
SpaceCo will continue to serve as the design engineer, but will now be considered a subcontractor to McHugh for this phase of the project. Their original contract, as referenced above, will be adjusted to reflect this change. SpaceCo will continue to be the design engineer for the remaining work that needs to be completed, including the extension of Jefferson and “B” Street, environmental work, and the demolition of the north wing of the existing building.
Public Works and Engineering Committee
On November 21, 2011, the Public Works and Engineering Committee voted 2-1 to recommend to the Village Board approval and award of the design/build contract to James McHugh Construction Company of Chicago, IL, for design and construction of roadwork in the Main Street area as outlined in the proposal for Ravinia Avenue submitted on November 11, 2011, in an amount not to exceed $1,699,831, plus 3% project contingency of $50,995 to be utilized only with Village approval.
Trustee Schussler cast the nay vote primarily because the Ninety 7 Fifty on the Park developer, Flaherty and Collins, does not have an executed contract with McHugh Construction. Flaherty and Collins did send the project out to bid, and has been working in good faith exclusively with McHugh after selecting them via their own bid process. However, the full contract was not anticipated to be signed until more formal numbers were received based on a 100% Design Development drawing set. The Village and McHugh has now received the 100% Design Development drawing set. McHugh is working with their subcontractors to finalize their construction budgets to allow execution of the final construction contract. The contract is anticipated to be executed with McHugh within the next few weeks. Village staff has already begun working with Flaherty and Collins and McHugh on the coordination of the construction of both projects.
Financial Impact
Funds for this project are anticipated to be budgeted in the TIF fund in 2012. Design engineering work is already budgeted in the TIF fund for 2011. This reflects a $396,274 project savings from the original budget estimate with contingency included. These savings will likely be higher once we determine the amount of overlapping design scope as referenced above.
Recommended Action/Motion
I move to approve that the Bid process for the Main Street Area Roadwork be waived.
And
I move to approve and award the design/build contract to James McHugh Construction Company of Chicago, IL, for design and construction of roadwork in the Main Street area as outlined in the proposal for Ravinia Avenue submitted on November 11, 2011, in an amount not to exceed $1,699,831, plus 3% project contingency of $50,995 to be utilized only with Village approval.