Title
RFP #26-016 East Field House, Senior & Family Activity Center Feasibility Study
History
RFP 26-0167 was issued on March 26, 2026 with a submission deadline of April 23, 2026 seeking proposals from qualified professional consulting firms conduct a comprehensive feasibility study to conduct a comprehensive feasibility study for the redevelopment, renovation, and/or potential demolition and replacement of the former Riviera Country Club.
The intent of the study is to evaluate the proposed field house and recreation destination in the context of existing Village recreation assets, ensuring programming, turf, senior fitness, and family offerings complement or enhance existing services without duplication.
Robust community engagement is an essential element of the study to ensure community needs, values, and priorities are considered and incorporated into the design and programming of the facility if the facility is redeveloped.
The primary purpose of this feasibility study is to provide the Village with clear, defensible recommendations regarding the viability, scope, scale, and implementation strategy for a new or redeveloped indoor recreation facility.
Specific objectives include:
• Assessing market demand and community need through stakeholder engagement.
• Evaluating the physical and structural suitability of the existing multi-story building for adaptive reuse and fully evaluating demolition and replacement with new construction including comparative analysis of cost, schedule, constructability, environmental risk, operational efficiency, lifecycle cost, and long-term flexibility.
• Assessing environmental conditions and potential hazards within the existing building (e.g., asbestos, lead paint, mold), including associated remediation costs and schedule impacts.
• Identifying optimal space programming and adjacencies within a constrained footprint.
• Evaluating the feasibility and optimal configuration of a multi-purpose indoor turf field, including recommended field dimensions for baseball/softball, soccer, football, and general athletic programming.
• Evaluating the inclusion of space for cheer, tumbling, wrestling, speed and agility training.
• Evaluating programming and space allocation for seniors, including Silver Sneakers and similar health plan-based fitness programs.
• Incorporating family-oriented amenities such as an indoor playground.
• Ensuring all proposed programming complements and/or enhances the Village’s existing facilities.
• Estimating renovation, demolition (if applicable), and new construction costs.
• Analyzing operational models, staffing, scheduling capacity, revenue potential, long-term financial sustainability, and anticipated subsidy requirements.
• Recommending pricing strategies and membership/pass models based on comparable facilities, community input, and integration with existing Village offerings.
• Providing a clear recommendation regarding project viability and next steps.
The final deliverables are detailed in the RFP’s Scope of Work (attached).
Six proposals were received ranging in cost from $85,000 to $284,250 as detailed in the attached Compliance Summary Report.
Three firms were selected for interviews based on each’s related experience, strength of project team, understanding of the project and ability to achieve the scope of the project.
William Architects: $99,245
Victus Advisors, LLC: $122,635
Sports Facilities Advisory, LLC: $162,000
Interviews focused upon each firm’s proposed approach to community engagement and stakeholder input; market and community need assessment; facility assessment and redevelopment alternatives; recommended programming and facility mix; financial and operational analysis, including capital and operating cost projections; and evaluation of long-term operations and management models.
All of the finalists have demonstrated success in performing work of similar scope. Each has strong related experience developing recreation facilities, conducting feasibility studies, performing market analysis, facilitating community engagement, developing cost/revenue projections, operational scenarios, and facility design to meet objectives.
References for all three firms provided recommendations reinforcing each’s capability to successfully undertake the feasibility study.
Based on the strength of the project team, reference checks, overall alignment with the Village's objectives, scope of services, comprehensive community engagement plan, staff recommend awarding RFP 26-016 to William’s Architects of Itasca, IL.
Financial Impact
Funds are budgeted in 2009000 432800 for these services
Recommended Action/Motion
I move to approve and authorize the execution of a vendor contract for goods, supplies and services for RFP #26-016 to Williams Architects of Itasca, IL to conduct a comprehensive feasibility study for the renovation or replacement of the former Riviera Country Club for a total not to exceed contract price of $109,169.50 as fully presented
Full Motion - not necessary to be read
I move to approve and authorize the execution of a vendor contract for goods, supplies and services for RFP #26-016 Williams Architects of Itasca, IL to conduct a comprehensive feasibility study for the redevelopment, renovation, and/or potential demolition and replacement of the former Riviera Country Club consistent with the proposal dated April 23, 206 for a cost not to exceed $99,245, plus a contingency of $9,924.50 for additional services as requested for a total not to exceed contract price of $109,169.50 as fully presented;
AND,
Authorize the Village Manager to approve change orders not to exceed the contingency amount;
AND,
Authorize the Village Manager to execute all related contracts subject to Village Attorney review.