Title/Name/Summary
2026 Road Improvement Program Construction Management - Award
History
The 2026 Neighborhood Road Improvement Program (NRIP) and Rebuild Illinois (RBI) Program encompasses the maintenance and reconstruction of various roadways and streets throughout the Village. This year, Public Works has two (2) separate road programs, the typical NRIP and RBI.
Between May 2020 and September 2022, the Village received a total of $3,741,168.66 in six (6) installments, $623,258.11 each. Engineering used some of these funds for various projects, leaving a balance of $1,247,056.22. The Illinois Department of Transportation (IDOT) is requiring the remaining RBI money to be spent in 2026, or it will need to be returned. The RBI Program will utilize these funds. The program is primarily guided by the recommendations of the Village’s pavement management consultant, Applied Research Associates (ARA), in collaboration with Public Works staff’s extensive knowledge of Village roadways. Since 2015, the NRIP has been managed by Public Works staff, with the assistance of a consulting engineering firm. Baxter & Woodman Consulting Engineers provided consulting services from 2015 to 2021, while HR Green Consulting Engineers assumed this role from 2022 to 2025.
To facilitate the construction management for the various activities within the 2026 NRIP and RBI, staff solicited proposals for 2026 Road Improvement Program and Rebuild Illinois Construction Management services from the Village’s prequalified list of consulting engineering firms on January 22, 2026. The request was made to the four (4) firms listed below. All firms were provided with the same scope summary and minimal proposal requirements.
Since technical capabilities are the most important part of the job, the minimal requirements were:
1. A Resident Engineer (RE) with eight (8) years of roadway construction experience on site full-time and a baccalaureate degree in Engineering from an ABET accredited University.
2. Any assistant to the RE or Engineering Technician needs to be enrolled in a Civil Engineering program or graduated from an ABET accredited University.
3. Resumes for all proposed personnel must be submitted for review as part of the consultant’s proposal.
Along with technical capabilities, other factors evaluated were past experience and cost.
The summary of proposed prices is:
Christopher B. Burke, Engineering, LTD (CBBEL) - Declined
Baxter & Woodman, Inc. - Declined
V3 Companies, Ltd. - No proposal received
HR Green, Inc. - $280,000.00
Christopher B. Burke Engineering declined to submit a proposal because of existing workload with the Village of Orland Park for 2026.
Baxter & Woodman declined to submit a proposal because they did not meet our requirements of having an RE with the required eight (8) years of roadway construction experience.
HR Green, Inc. (“HRG”) provided all the requested information, including an RE with extensive experience to handle a project this large.
HRG is a firm that has established a proficient and professional relationship with the Village for several years. This firm has provided exceptional construction management services in previous years to augment Public Works management of infrastructure improvements and inspections.
In addition, HRG reduced their not to exceed pricing by $40,000.00 from $320,000.00 in FY25 to $280,000.00 for FY26.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same evening.
Financial Impact
Funding for this professional service is annually accounted for by Public Works as part of the road improvement program. Funds are available in Capital Improvement account 3008020-571250.
Recommended Action/Motion:
I move to approve and authorize the execution of a Professional Services Agreement between the Village of Orland Park and H.R. Green Inc., as the lowest qualified responsive solicited proposal for the 2026 Neighborhood Road Improvement Program and Rebuild Illinois construction management for a total not-to-exceed contract price of $280,000.00;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.