Title
Vehicle Licensing Software System Purchase - Approval
History
The Finance Department currently uses the Innoprise Community Development module for the sale of biennial vehicle licenses. The module currently does not offer the ability to purchase vehicle licenses online which is a priority for the 2017 vehicle sticker sale. Staff researched firms that specialize in vehicle license software systems that offer an online payment option. Few vendors offer vehicle licensing software since Illinois is one of a small number of states that have vehicle sticker licenses. Third Millennium Associates, Incorporated is an Illinois based company with a vehicle sticker software system that includes the functionality that is required. The software is designed exclusively for the annual renewal of vehicle licenses. The software capabilities include:
· Register and pay vehicle licenses online
· Produces vehicle application renewal forms
· Maintains payments, penalties, and past due amounts
· Auto fill-in fields for efficient data entry
· Provides resident receipts for each sticker purchased
· Flexible inquiry and reporting tools
· Provides barcoding and bank lock box OCR scan line
· Improves the speed and efficiency of over the counter traffic annual licensing renewals
It is recommended that Third Millennium Associates, Incorporated be awarded the contract for vehicle licenses software, V-Pay vehicle online payments software, and vehicle application renewal forms. The one-time costs associated with the purchase of both software systems is $21,100. This cost includes the purchase of the software, training and consulting services, a business process review, data conversion services, project and implementation management, and a project contingency. The annual cost for the software maintenance is $3,745. A biennial cost for the setup of the application renewal mailing is $2,585. The vehicle application renewal form price is $.188 per vehicle record. The cost for approximately ...
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