Title/Name/Summary
2021 Fertilization and Weed Control - Budget & Contract Adjustment
History
On October 23, 2018, a Request for Proposals for Turf Fertilization and Broadleaf Weed Control was issued for the years 2019, 2020, and 2021. The RFP included the Village option to extend the contract for two (2) additional years (2022 and 2023). Eternally Green Lawn Care, Inc. was selected as the contractor and a contract amount of $189,162.50 per year was approved for 2019, 2020, and 2021.
In 2020; however, the Village assumed responsibility for fertilization and weed control of the medians on 159th Street which increased the overall costs by $9,880.32 for fertilization and weed control services. As such, to cover these additional costs, a contract increase of $9,880.32 from $189,162.50 to $199,042.82 is requested for 2021.
SUMMARY OF ADDITIONAL COSTS
Additional Acres: 19.92
Contract Price per Acre per Visit: $124.00
Number of Annual Visits: 4
Total Annual Cost: (19.92 x 124 x 4) = $9,880.32
If the Village decides to extend the contract with Eternally Green for 2022 and/or 2023, the agreed upon 2% increase would also be added to the adjusted 2021 contract amount.
Financial Impact
$189,162.50 for fertilization and weed control was approved for the FY2021 budget (010-1700-443500). A budget and contract adjustment of $9,880.32 from $189,162.50 to $199,042.82 is now requested for 2021.
Recommended Action/Motion
I move to approve increasing the FY2021 budget for fertilization and weed control by $9,880.32 for an amount not to exceed $199,042.82.
And
Approve a contract adjustment for 2021 with Eternally Green Lawn Care, Inc. of Frankfort, Illinois in the amount of $9,880.32 for an amount not to exceed $199,042.82.