Title
Centennial Park Aquatic Center Deck Furniture ITB #24-052
History
The Centennial Park Aquatic Center (CPAC) maintains over 300 Marina Adjustable Sling chaise lounges and approximately 40 upright chairs of similar style for use at CPAC. To avoid large-scale replacements in a single fiscal year, CPAC has implemented an annual replacement program, budgeting $30,000 for chair replacements in FY2024.
On April 26, 2024, the Recreation & Parks Department issued invitation to Bid (ITB) 24-043 for the replacement of chairs. The bid required pricing for quantities of 100, 120, 140 and 160 chairs. There were 2 bids received that had a low bid of $365.69 per chair, including shipping. Consequently, the base bid prices exceeded the available budget, and the ITB was rejected.
Subsequently, on June 13, 2024, the Recreation & Parks Department reissued the Centennial Park Aquatic Center Deck Furniture ITB #24-052 (attached). The ITB closed on June 27, 2024 and (1) bid (attached) was received from Cache Furniture, proposing the delivery of 84 chairs for $27,816. this equates to an average chair price of $331.14, which is $34.55 less per chair than the original ITB low bid of $365.69 per chair, with shipping included in each average chair price.
Financial Impact
Funds in the amount of $30,000 are budgeted and available in FY2024 for the Centennial Park Aquatic Center Deck Furniture account 2009300-460180.
Recommended Action/Motion
I move to approve ITB #24-052 Centennial Park Aquatic Center Deck Furniture to Cache Furniture in the amount of $27,816;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.