Title
Tyler Munis Enterprise Resource Planning Contract
History
Village staff received approval at the October 19, 2020, Committee of the Whole meeting to negotiate a contract with Tyler Technologies for the software, devices, and services required to implement and maintain the Munis ERP, ExecuTime, and EnerGov software applications. The Village is already heavily invested in Tyler Technologies through use of their New World Computer-Aided Dispatch, as well as Enterprise Asset Management and 311 Citizen Access software platforms.
Village staff has been in contract negotiations with Tyler representatives since October. After extensive negotiations, staff believes this agreement meets the Village’s requirements while providing the best value. The Technology Commission recommended that staff include a contingency, which is typical for ERP software implementations. The total five-year cost to purchase, implement, and maintain the Tyler Munis ERP is $2,082,786, which includes a $35,000 contingency. The total cost amount includes $1,299,661 in one-time implementation fees and $182,307 in annual software maintenance, support, and service fees. Only the $128,410 annual software maintenance fees, not the support and service fees, are waived the first twelve months after the project start date, but are charged in years two thru five of the initial five-year agreement.
During the Enterprise Resource Planning (ERP) Software Update at the October 19, 2020 Committee of the Whole meeting staff estimated the total five year cost to purchase, implement, and maintain the Tyler on premise solution to be $1,818,882. This estimate was based on a preliminary Tyler quote prior to negotiations being initiated, which resulted in a more refined cost proposal. For that reason, the estimate did not include the annual Software as a Service (SaaS) fees for items that are only offered in the hosted environment (Tyler Notify, Analytics and Reporting, and MyCivic Bundle), as well as two re...
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