Title
Public Works Emergency HVAC Rooftop Repairs - Proposal
History
There are a total of 8 Trane® combination rooftop HVAC units of varying capacity and tonnage that services the Public Works Administration building and Vehicle & Equipment garage. These HVAC units are 23 years old and approaching the end of their lifespan.
These units provide both heating and air conditioning needs for specific zones in the facility. During a recent inspection, staff found that three of the HVAC units that serve the Public Works Administration building have critical component failures; more specifically, there are holes in the heat exchangers. A failure of the heat exchanger causes carbon monoxide to be introduced into the building. All three of the units were immediately shut down and effectively removed from service.
These HVAC units provide the primary heat and air conditioning source for the administrative section of the building. Until these units are replaced a back-up radiant heat source is currently keeping the offices heated.
Based on the condition and age of the units the heat exchangers should be replaced immediately.
Staff requested and received a proposal from Trane Supply Co. of Tinley Park, IL, the authorized area dealer, for the purchase of three (3) gas heat exchangers for a total cost of $5,258.69. Building Maintenance staff will perform the labor to install the exchangers.
On December 5, 2016, this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funds needed to complete this project are available in Building Maintenance account 010-1700-443100.
Recommended Action/Motion
I move to approve the emergency purchase of three (3) gas heat exchangers from Trane Supply Co. of Tinley Park, IL for a total cost not to exceed $5,258.69.