Title
Cashier's Office Copier - Purchase Approval
History
On December 13, 2007, the Village of Orland Park Finance Department contacted five vendors requesting price quotes for a copier. The new copier is scheduled to replace the failing copier located in the Cashier’s office that was purchased in January 2000. A list of minimum requirements was sent to each vendor specifying the department’s requirements for the new copier. Price quotes were received from three of the five vendors.
Gateway Business Systems, Inc. was able to provide a Konica/Minolta 350 digital copier for $5,208. This copier offers 35 pages per minute, and the vendor was able to provide the Village with a demo copier for approximately a two week period. This cost includes machine, delivery, installation and one year maintenance contract. Another vendor submitted a price quote that was significantly higher than the other two quotes and unlike Gateway Business Systems, Inc. they were also not able to provide a demo to the Finance Department. Therefore, staff is recommending purchasing the Minolta/Konica Bizhub 350 Digital Copier from Gateway Business Systems, Inc.
On March 24, 2008, this item was reviewed and approved by the Finance Committee and referred to the Board for approval.
Financial Impact
There is $8,000 budgeted for the purchase of a copier in the Finance Department.
Recommended Action/Motion
I move to approve the purchase of a copier from Gateway Business Systems, Inc. at a cost not to exceed $5,208.