Title/Name/Summary
Intergovernmental Agreements with School District 135
History
As you know, in 2007 the Village Board agreed to extend its expiring agreement with School District 135 for one year in order to allow time to sort out issues with scheduling school facilities. At that time there were two major issues to discuss; the scheduling of school-owned facilities for Village use and the scheduling of school-owned facilities used by outside organizations.
For many years the Village had acted as an intermediary between the athletic organizations and the District. The Village already had the appropriate software and was working with those same groups to schedule time in and on Village-owned facilities. It made sense to merge the scheduling and give groups one point of contact for reserving fields and gymnasium spaces. When we met in 2007, the School District suggested that they were interested in scheduling their own facilities as it had become increasingly difficult to schedule their maintenance of gymnasiums without total control of when users would begin and end use. At that time there was consideration to take over all scheduling for both indoor and outdoor facilities.
Another issue discussed was that the School District was concerned they could not accommodate the Village summer camp in their facilities due to planned maintenance during summer 2008. Village staff expressed a willingness to relocate to another district-owned facility and the School District was able to find appropriate space at Liberty school. The Village was the only user of this facility during the summer, so the District asked that the Village agree to pay for the added HVAC costs during the weeks of our program. Staff requested an estimate of the costs for HVAC and agreed to pay the actual cost up to a maximum of $4500.
In early 2008, the School District requested that we have separate agreements for indoor and outdoor space. Following a great deal of discussion, it wa...
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