Title
ClearGov Subscription for Financial Reporting Modules (ACFR, PAFR, Monthly and Quarterly Reporting)
History
The Village currently utilizes ClearGov to manage its budgeting process. In 2021, the Village Board approved a three-year subscription with ClearGov for the Digital Budget Book and Capital Budgeting platforms. These platforms serve as the foundational modules used to create and publicly post the annual budget, as required. They also align with the GFOA’s Distinguished Budget Award Program criteria, supporting best practices in financial transparency and reporting.
In 2022, the Village added the ClearGov Transparency Module, which provides a searchable online checkbook, project update pages, and department dashboards to further enhance public accessibility and accountability. The Village’s current ClearGov platform includes the Transparency Module, Digital Budget Book, and Capital Budgeting Platform. These tools support public transparency, allow the Village to generate various budget reports, facilitate submission of the annual budget for the GFOA Distinguished Budget Award, and provide the Digital Budget Book for public review.
In 2025, the Village added a 3-year subscription, January 1, 2026, through December 31, 2028, for the current modules as well as add two (2) additional modules-Operational and Personnel Budgeting.
As part of continued process improvements and enhanced financial reporting, staff recommends adding four additional ClearGov modules for a two-year period beginning May 1, 2026, through December 31, 2028. These modules include the Annual Comprehensive Financial Report (ACFR), Popular Annual Financial Report (PAFR), and Monthly and Quarterly Reporting modules. These tools will streamline the preparation and publication of financial reports while improving internal reporting and public communication.
The ACFR and PAFR modules will streamline the preparation, design, and publication of the Village’s financial reports by integrat...
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