Title
Switch Replacement for Police Dispatch System
History
In May of 2024 a power issue at Rec Admin caused the network switch that supports the Police Department Dispatch system to reboot and Dispatch was unavailable. A team was put together including staff from DoIT, PDIT and Public Works to evaluate the server and switch infrastructure and power needs to support Dispatch. Public Works determined there is enough power on separate circuits in the room to support power redundancy for the system. After reviewing the network infrastructure it was determined that the switch gear was at end of life and should be replaced with a pair of switches for redundancy.
Three quotes went out for the switch replacement.
Provantage cost for two switches and all related hardware is $26,952
Cables Plus cost for two switches and all related hardware is $25,565
Mindsight cost for two switches and all related hardware is $24,889. In addition Mindsight included the Cisco SmartNet support costs at $2300 for a total of $27,189.66.
As the Village SmartNet contract is currently with Mindsight the other two vendors did not include the SmartNet support costs on their quotes. Cisco hardware can be purchased through any vendor and Mindsight can SmartNet support regardless of which vendor provided the switches. We recommend moving forward with ordering the switches from Mindsight as the hardware costs were the lowest at $24,889. In addition the Cisco SmartNet support for $2300 should be purchased for a total expenditure of $27,189.66.
Financial Impact
As the switches support dispatch services exclusively, the funds are coming from 911 funds.
Recommended Action/Motion
I move to approve the purchase of two Cisco Catalyst C9300 switches to support the Police Dispatch system from Mindsight for a cost not to exceed $27,189.66:
AND
Authorize the Village Manager to execute all related contract, subject to Village Attorney review.