Title
Taste of Orland Park Vantage Production Group Contract Amendment A and Change Order #2
History
On March 18, 2024, the Village awarded a three-year contract (Legistar #2024-0196) to Sound Works dba Vantage Productions Group (Vantage) to provide lighting, sound, truss, rigging and other stage equipment and labor for the Taste of Orland Park for 2024, 2025 and 2026.
This included a cost not to exceed of $31,600 plus a contingency of $948 for a total amount of $32,548 for 2024 and the Board approved budgeted amounts for 2025 and 2026.
In 2025, $32,548 is budgeted for sound and lights production for the Taste of Orland Park.
The 2025 Taste is scheduled to take place August 1, 2 and 3, 2025 at the Village Green. The three-day festival features Orland Park food vendors, national entertainers, the Carl Sandburg High School Marching Band, a Veteran's tribute, drone show, fireworks, community groups, sponsors and children's activities.
Artist riders (attached) include production requirements above those projected in the original contract award to Vantage. These specific artist production needs are non-negotiable requirements expected by Artists as a part of the performance production. Additionally, hosting the Taste at the Village green requires renting a stage.
Sound Works has provided a quote (attached) in the amount of $21,300 for the rental of equipment required by artists, along with a quote for the stage.
Staff seek approval to execute Contract Amendment A (attached) and Change Order #2 (attached) for $21,300 for a not-to-exceed amount of $53,848 for FY 2025; plus add a contingency of $5,000 for FY 2025, which cannot be spent without written approval by the Village through Change Order Request, for a total not to exceed amount of $58,848 ("Contract Price") for FY 2025; and the Board approved budgeted amount for 2026.
Financial Impact
A budget amendment of $26,300 will be needed to fund these rentals.
Recommended Action/Motion
I move to approve a...
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