Title
2024 Spring Tree Plantings
History
RFQ 21-007 “Tree Services 2021-2023” was issued by the Public Works Department on January 25, 2021, to establish a list of qualified contractors from which to solicit proposals for various Village tree-related projects, including tree installation, removal, trimming, stump removal and emergency storm services. On March 1, 2021, six (6) tree contractors were approved by the Village Board, and master agreements were established with each company. All MSAs were renewed in 2023 and expire on December 31, 2025.
Additionally, to increase the number of pre-qualified contractors who could bid on Village tree planting projects, RFP 21-001 for Landscape Maintenance and Management included a provision for the planting of trees. The contract for this service was awarded and is currently held by Christy Webber and Company.
On April 4, 2024, contractors were issued a “2024 Spring Tree Planting List”. This list detailed the quantity, species, size (caliper), and location within Village parkways where one hundred thirty-four (134) new trees are to be planted. The planting list was compiled by the Village Forester in collaboration with Village residents. The majority (90%) of these new plantings are replacements for parkway trees that were removed by the Village due to senescence (old age), disease, or vehicular damage.
By the close of the proposal period on April 19, 2024, three (3) contractors had submitted proposals. All three (3) proposals are attached for reference. A summary of the proposal prices is provided below:
Davey Tree Expert Company: $93,800.00
Mid-America Tree and Landscape, Inc.: $95,810.00
Christy Webber and Associates: $176,069.60
Based on proposal pricing, staff recommends accepting the proposal from Davey Tree Expert Company for $93,800.00 plus a 10% ($9,380.00) contingency for a total project cost of $103,180.00. Contingency is requested to address change orders made necessary by circumstances not reasonably f...
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