Title
Next Day Plus Printer Maintenance Contract 2026
History
The Village currently maintains and supports nine (9) Xerox and eleven (11) HP print devices at various facilities. Staff requests approval for renewal of a 12-month maintenance agreement with Next Day Plus. This agreement includes all parts, labor, and toner replenishment for the aforementioned devices. Costs are incurred "per page" as indicated in attached Next Day Plus Equipment Services Schedule. Next Day Plus has been providing this service to the Village for over 10 years and this is a sole source purchase for continuity of service, due to our ongoing lease agreements.
Financial Impact
Funding for printer maintenance is available in the FY 2026 budget Staff expects the contract not to exceed $33,000 in the current term.
Recommended Action/Motion
I move to approve the approval and execution of a sole source vendor agreement for printer maintenance, supplies and support with Next Day Plus as listed in Equipment Services Schedule for one year beginning March 1, 2026 through February 28, 2027, at the Board approved budgeted amount.;
AND
To authorize the Village Manager to execute all related contracts and pricing schedules subject to Village Attorney review.