Title
Village Hall Emergency Escape Windows - Alternate Proposal
History
In an effort to improve the overall safety for staff working at Village Hall, a request was made to Public Works to have seven (7) emergency escape windows installed at Village Hall. The windows would replace non-operable exterior windows and provide a point of escape from the building in the case of an emergency.
The escape windows would look identical to the existing exterior windows, and not alter the appearance of Village Hall. Based upon the complexity of matching existing windows, three (3) quotes were obtained instead of putting the work out for bidding. This provided the Village assurance that the project costs were fair and reasonable for the scope.
On June 17, 2024, the Village Board approved the proposal from the original lowest bidder, and a contract was subsequently executed. Despite the best efforts of Public Works to move this project along, to date the contractor has not initiated work and has been largely unresponsive. Public Works recently reconfirmed the proposal prices from the two (2) other bidders, and is now requesting authorization to proceed with the second lowest proposal price as submitted by Arlington Glass. The proposal price from the second lowest bidder (Arlington Glass) actually went down, from an original proposal of $68,045.00 to a revised $65,860.00. A summary of the above-mentioned proposals is provided below:
Proposal Summary
Arlington Glass and Mirror Co.: $65,860.00
Frontier Systems: $69,312.00
As such, Public Works is requesting approval of the proposal from Arlington Glass and Mirror Co. for Village Hall Emergency Escape Windows for $65,860.00. A contingency is not requested for this project.
Financial Impact
Funds from FY2024 in the amount of $60,991.00 were rolled to FY2025 for this project and will be available in GL account 1008010-570100. An additional $4,869.00 will be available in 1008010-443100 to cover the remaining adjusted contrac...
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