Title
Renewal of Village Camera System Licenses
History
The Village currently utilizes a camera system at various municipal locations to support public safety, protect Village property, and assist with investigations of incidents occurring on or near Village facilities. These cameras have been effective in deterring vandalism, enhancing situational awareness, and providing documentation when needed.
The camera hardware relies on compatible software in order to operate, which is provided by Convergint. The Village regularly enters into annual software and license agreements that ensure continued functionality, technical support, and system updates to keep the camera system functioning. Because the software supports an existing installed camera system, the software licensing agreement is a sole source as the required operating program.
The current licenses are set to expire on January 30, 2026. Renewal will allow uninterrupted operation of the system, continued access to recorded footage, and ongoing vendor support. Failure to renew would result in loss of system functionality and could negatively impact public safety and Village operations.
Financial Impact
The renewal cost for five hundred and nineteen (519) licenses is $43,851.55 which has been allocated for in account #1005010-442620 and #1005010-463450 to cover the cost of this purchase.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process to authorize the approval and execution of a sole source vendor contract with Convergint for a one-year term from February 1, 2026 - January 31, 2027, for an amount not to exceed $43,851.55