Title
Financial Operations and Auditing Preparation Services - Change Order #1 and Addendum A
History
The Finance Department has been diligently working on audit preparation. MGT of America, LLC (formerly GovTempUSA) has been assisting internally by reconciling general ledger accounts and providing other accounting services to support the 2023 and 2024 audits, as well as responding to Sikich’s information requests. Earlier this year, Robert (Bob) Grogan, initially hired through MGT, parted ways with the company and established his own firm, Middle America Government Consulting, Inc., which specializes in financial operations and audit preparation services. Bob’s extensive qualifications and familiarity with the Village’s processes and systems make him a valuable asset for efficiently completing the 2022 audit.
The current Professional Services Agreement that we have with Middle America Government has a not-to-exceed amount of $24,990.00. Attached are Change Order #1 and Addendum A, requesting an additional $5,000 for the remainder of the contract, set to expire on December 31, 2024. Bob’s current pay rate is $104.00 per hour for up to 40 hours per week. For any work exceeding 40 hours, the overtime rate is $156.00 per hour. Bob's weekly hours currently range between 10 and 40 hours.
Financial Impact
Funds for this contract are included in the 2024 budget.
Recommended Action/Motion
I move to approve and authorize the executions of Change Order #1 and Addendum A to the current Professional Services contract dated May 17, 2024, with Middle America Government Consulting, Inc. for the hours worked related the current contract of $24,990.00 by $5,000.00 based on rates per hour outlined in Exhibit A dated May 17, 2024 for a new not-to-exceed cost of $29,990.00;
AND
Authorize the Village Manager to execute said agreement, subject to Village Attorney review.