Title
Granicus Three Year Contract Extension for Granicus Software Renewal Subscriptions
History
The Granicus suite of software includes GovAccess, Communications Cloud, Communications Cloud Advanced Package, Legistar, Legistar InSite, Government Transparency Suite, FOIA Module, Redaction License and Granicus Encoding Appliance. The software provides both internal and public accessible documentation and communication software for communication and legislative documentation. GovAccess and Communications Cloud packages are the unified content platform that makes up the Village website and communications cloud. Legistar is an Online Cloud application that provides a comprehensive, integrated document management and information retrieval system designed specifically to support the legislative process, including meeting agendas, minutes of meetings, journals of proceedings, subject matter indexes and reports. The FOIA module and Redaction License software manage freedom of information requests and streamlined redaction of privacy information.
In 2022 the Village consolidated all of the Granicus applications excluding FOIA and Redaction licenses into one co-termed three year contract. The FOIA Contract was signed in January of 2025 for a one year term with the understanding that when the remainder of the Granicus software came up for renewal it would be added to the consolidated renewal. This is why the first year of the three year contract is significantly less than years two and three.
The current proposed three year contract includes consolidating the FOIA and Redaction licenses with the GovAccess, Communication Cloud, Communications Cloud Advanced Package, Legistar, Legistar InSite, Government Transparency Suite and Granicus Encoding Appliance.
Financial Impact
The Granicus software licenses have been budgeted for the FY25 budget.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process and authorize the approval of a thre...
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