Title
Orland Park Village Newsletter Printing, Change Order #2
History
On January 18, 2023, the Village of Orland Park issued RFP #23-002 for the publishing of the Orland Park Village newsletter, which included printing, binding (saddle stitch and/or perfect binding), and delivery of four (4) newsletters annually for a one-year term, beginning with the Budget in Brief scheduled for early 2022. Two proposals were received, and One Step, Inc., an Oak Forest-based firm, submitted the lowest pricing and was selected as the vendor.
The contract was awarded for one (1) year (2023) with the option to extend for two (2) additional one-year terms (2024 and 2025) and expired on January 12, 2026. The approved budgeted amount for 2025 was $160,000.00.
In 2025, increased communication efforts were requested as part of expanded communications with residents. This increase in communications included additional pages added to Village Newsletters, updated printing of the Village’s New Resident guide and postcard communications for fiber-optic installation. These additional means of communication reduced the remaining funds available under the contract.
The final two invoices received from One Step, Inc. - Invoice #N235107 in the amount of $27,732.71 and Invoice #N236750 in the amount of $11,265.38, totaling $38,998.09. With only $13,692.06 remaining on the contract, this results in a funding shortfall of $25,306.03.
Financial Impact
Funds for the newsletters are available in account 1001020.460140.
Recommended Action/Motion
I move to approve and authorize the execution of a Change Order #2 to the original contract dated March 15, 2023, with One Step, Inc. for Publishing of Orland Park Newsletter services, to increase the FY 2025 contract amount by $25,306.03, for a new not-to-exceed amount in FY2025 of $185,306.03;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.