Title
Renewal for the PerfectForms System
History
PerfectForms is a cloud-based service used by the Village for the past four years to provide residents the ability to submit their tax rebate applications and supporting documentation over the Internet. The system’s core functionality includes the capability to build custom web forms with intelligent behaviors and workflow applications. Examples of the behaviors that were built into the tax rebate application include lookup and validation of property index and utility account numbers, dispatching of email to both the applicant and internal staff, and internal routing of applications for verification and approval.
The cost of the annual license is $4,500. There are additional charges for the following items; hosting the data files from which the lookups are performed, one additional user license, and increased storage space for residents to attach their supporting documentation. The total cost for the renewal of the system is $8,370 for a one year period.
On July 5, 2015, this item was reviewed by the Technology, Innovation and Performance Improvement Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
$8,500 is budgeted for the PerfectForms service.
Recommended Action/Motion
I move to approve the PerfectForms System annual renewal at a cost not to exceed $8,370.00.