Title
Copier Purchase - Approval
History
The Finance Department has budgeted $10,000.00 for the purchase of a new black and white copier/printer/color scanner/fax machine. This copier would replace the Konica-Minolta 7075 which is over 10 years old. Maintenance has become more difficult on this copier and toner is in limited supply and may not be obtainable by year end.
The Finance Department issued an informal request for quotes to 11 contacts obtained from the subscriber list on the Village website and contacts from the Contract Administrator. Finance received 8 responses. Based on extensive review of the various copier specifications, Finance has determined that the Konica Minolta bizhub 552 Digital Copier with the console stapler finisher and fax board features will meet the needs of the Finance Department.
Gateway Business Systems, Inc. has given the best quote for this machine at a cost of $9,852.00. This machine will be placed under the umbrella maintenance agreement that the Village currently has with Gateway.
The Konica Minolta bizhub 552 is a multifunctional copier which includes a 55 page per minute black and white copy function, automatic-duplex, color scanner and fax board.
On April 2, 2012, this item was reviewed and approved by the Finance Committee and referred to the Board for approval.
Financial Impact
The Finance Department has budgeted $10,000.00 in the Fiscal Year 2012 budget under line item 010-1400-470300 for purchase of a new copy machine.
Recommended Action/Motion
I move to approve the purchase of one (1) Konica Minolta bizhub 552 Digital Copier from Gateway Business Systems, Inc. 510 Progress Street, Munster Indiana 46321 at a cost not to exceed $9,852.00.