Title
Dell Computer Purchase
History
A number of computers are becoming obsolete and need to be replaced. The 2025 budget included $82,000 to replace this equipment. After the replacement cycle for desktop PCs changed from four years in 2025, we are requesting 20 laptops and peripherals, four (4) desktop PCs and 20 monitors purchased at a cost of $53,284.78.
Staff is recommending this purchase from Dell Marketing LP., utilizing pricing from the Midwestern Higher Education Compact (MHEC) cooperative purchasing contract #C000000181093. The MHEC procurement rules require their technology contracts be awarded based upon a competitive RFP process.
Financial Impact
The approved budgeted amount for computer replacements in 2025 is $82,000. With the change in replacement scheduled and purchasing through the Midwestern Higher Education Compact Contract #C000000181093, the total costs came significantly under budget at $53,284.79.
Recommended Action/Motion
I move to approve participation in the Midwestern Higher Education Compact contract #C000000181093 to purchase of 18 laptops and peripherals, four (4) desktop computers and 20 monitors from Dell Marketing L.P. for an amount of $53,284.78 and a contingency amount of $5,000 in event market fluctuations as disclosed by vendor for a total approved amount not to exceed $58,284.78;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.