Title
2024 Summerfest Sponsorship Agreement
History
The Orland Park Area Chamber of Commerce (OPACC) introduced Summerfest as a four-day festival in 2023, hosting the event June 15 - 18 at the Main Street Triangle. The Village of Orland Park provided support through a sponsorship agreement in which the Village arranged for, and funded perimeter fencing and weapons detectors. Additionally, the Village provided police and community service officers (CSO's) personnel throughout the four-day event.
In 2024, the OPACC intends to hold Summerfest June 14 - 16 in the east Metra parking lot within Centennial Park.
The Village and the OPACC desire to enter into a sponsorship agreement again in 2024.
In accordance with the agreement, the parties agree as follows:
OPACC intends to hold the event on June 14 - 16, 2024. The Village agrees to be a sponsor of the event and agrees to initially pay for and/or provide:
1-Certain Police Department services
2-Fencing for the event
3-Marketing for the event
4-Metal detectors for the event (collectively the "Village's contribution") for the sponsorship of the event
The parties agree that the value of the Village's contribution is $50,000. OPACC will reimburse the Village up to $25,000. The intent is for the Village and OPACC to share (50%/50%) the profits until the Village's $25,000 is recouped and OPACC will receive 100% of the profits.
If the event receives less than $25,000 the Village and OPACC will split the profit 50% (Village) 50% (OPACC). Without the sponsorship agreement the event could not take place.
The agreement is now before the Village Board for approval.
Financial Impact
The cost of the services provided is estimated at $50,000. A budget adjustment will be required to account for the necessary funds. The Village has the potential to gain back $25,000 based on profit earned by the event.
Recommended Action/Motion
I move to approve the 2024 Summerfest Sponsorship Agreement between the Village of Orland ...
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