Title
Roadway Crack Sealing - One Year Contract Extension
History
In May of 2014, Public Works and Parks worked jointly to request bids for sealcoating, (parking lot) painting & (roadway) crack sealing unit pricing. After evaluating the pricing as a group it was determined the low unit price bid for the Parks and Building Maintenance Department portion, including seal coating and parking lot striping was Onyx Sealcoating Inc. of Midlothian, Illinois. The low unit price contractor for the Public Works portion, including roadway crack routing and crack filling was Patriot Pavement Maintenance of Des Plaines, Illinois.
The Village Board awarded a three-year contract to both contractors for the respective work. During these three years (2014 through 2016), both contractors have provided quality work and excellent service for the Village.
Beginning in 2017, Public Works will be responsible for all pavement maintenance, including public parking lots and bike paths. Public Works staff is currently evaluating a proposal from Onyx Seal Coating to extend their contract one year, maintaining the same 2016 pricing. Patriot Pavement Maintenance has provided a proposal to extend their 2016 pricing for an additional three years, 2017, 2018 and 2019 at a cost of $1.23 per pound.
Based on their work product, it is staff’s recommendation to accept the proposal from Patriot Pavement Maintenance for a one year contract extension.
On November 7, 2016, this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funding for crack routing and sealing is included in the Capital Road Improvement Program account 054-0000-471250.
Recommended Action/Motion
I move to approve accepting a one year contract extension for Roadway Crack Sealing for 2017 to Patriot Pavement Maintenance of Des Plaines, Illinois in an amount not to exceed $100,000 per year.