Title
Next Day Plus Printer Maintenance Contract 2025
History
The Village currently maintains and supports nine (9) Xerox and eleven (11) HP print devices at various facilities. Staff requests approval for renewal of a 12-month maintenance contract with Next Day Plus. This agreement includes all parts, labor, and toner replenishment for the aforementioned devices. Costs are incurred "per page" as indicated in the distinct HP and Xerox Equipment Services Schedules, attached as EXHIBIT A and EXHIBIT B, respectively. Next Day Plus has been providing this service to the Village for over 10 years and are requesting this be a sole source purchase for continuity of service.
Financial Impact
Funding for printer maintenance is available in the FY 2025 budget.
Recommended Action/Motion
I move to waive bidding requirements and approve a sole source agreement for printer maintenance, supplies and support to Next Day Plus of Orland Park as listed in the pricing schedules;
AND
To authorize the Village Manager to execute all related contracts and pricing schedules subject to Village Attorney review.