Title
Day Camp Field Trip Bussing - Approval
History
On October 31, 2018, requests for proposals were sent out for bussing needs for camp participants during the day camp season. Transportation is used for all camp groups (Buddies, Voyagers, Adventurers, and Summer Pals) for field trips and pool shuttles. All bus rental field trips, with few exceptions, are 3+ hours in length.
Four bus companies submitted proposals (First Student, American School Bus, Positive Connections, Inc., and Sunrise Southwest, LLC.). After review of the proposals, staff determined that First Student met all the required needs of the program and provided the lowest price per hour over all three years including the fourth optional year.
Staff is requesting approval to accept the proposal and award the contract to First Student for summer 2019 and 2020, and 2021, with the option to renew for summer 2022 season. The total budget cost for the 2019 day camp transportation is $19,650.
On December 3, 2018, this item was reviewed and approved by the Parks and Recreation Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
This service has been budgeted at $19,650 in #283-4002-490600.
Recommended Action/Motion
I move to approve accepting the proposal and awarding the contract for day camp bus service to First Student Bus Company, in the amount of $19,650 for summer 2019 and budgeted amounts for summer 2020 and 2021, with an option to renew in summer 2022 for budgeted amounts.