Title
RFP #26-009 - Publishing of Orland Park Newsletter Approval
History
A greater emphasis on communication, listening and engaging with residents is being made. The Village produces quarterly newsletters, Senior Letters, Budget & Brief publications, New Resident Guides, and targeted postcard communications. These enhanced efforts have resulted in expanded newsletter content, updated printings of the Village’s New Resident Guide, and the implementation of targeted postcards related to fiber-optic installation and other key initiatives.
RFP #26-009 was issued on January 16, 2026, requesting proposals from qualified firms to provide printing, binding (saddle stitch and/or perfect binding), and delivery services for four (4) newsletters annually for a one-year term, beginning with the February 2026 monthly newsletter. A total of twenty-six (26) companies downloaded the specifications, either fully or partially. Three (3) proposals were received from CPC Printing and Promotions, One Step, Inc., and GH Printing LLC.
Following staff review of the proposals, staff recommends entering into a contract with CPC Printing and Promotions as the lowest-cost, qualified, and responsive proposer. Staff further recommends entering into a three (3)-year professional services agreement for the 2026-2028 term, with the option to extend for two (2) additional years, 2029 and 2030. The agreement will be in an amount not to exceed $180,000.00 annually for the initial term and optional years, plus a $10,000.00 contingency to accommodate any unforeseen or additional publications that may be required.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funds for this project are available in account 1001020-460140 - Printing & Stationery.
Recommended Action/Motion
I move to approve and authorize the execution of a Professional Services Agreement between the Village of Orland Park and CPC Pr...
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