Title
Computerized Fleet Analysis Software - Approve Purchase
History
The Public Works Department utilizes a software program called Computerized Fleet Analysis or CFA to manage the Village's fleet of nearly 500 vehicles and pieces of equipment. The function of this software is to keep track of overall maintenance operations and to control the costs and expenses associated with fleet maintenance.
Components of the CFA software allow for the following:
--Asset Management
--Equipment Replacement Scheduling
--Preventative Maintenance Scheduling
--Warranty Tracking
--Repair Costs
--Fuel Consumption and associated Costs
--Inventory Management
--Computerized Interface with Fueling Island located at Public Works
The current version of the software (CFAWIN7) has been in use for nearly 8 years and has reached end of life. The proposed upgrade to version 8 will include a new database engine with future support (Microsoft SQL Server) as well as an upgraded interface. Typically, the CFA application would need a new dedicated server; however the Village can use the new virtualized server environment to host the application.
On August 4, 2014, this item was reviewed and approved by the Finance Committee and referred to the Board for approval.
Financial Impact
Funds of $13,500 were budgeted in 2014 fiscal year account 010-1600-460130 for this project.
Recommended Action/Motion
I move to approve the purchase of software and services from CFA Software of Addison, Illinois in an amount not to exceed $13,470.